Administrative Assistant at KVC Health Systems

St. James, Missouri, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Oct, 26

Salary

20.0

Posted On

18 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Typing, Office Equipment, Computer Software, Organizational Skills, Communication, Customer Service, Confidentiality, Multitasking, Record Keeping, Billing, Meeting Coordination, Database Management

Industry

Individual and Family Services

Description

KVC MISSOURI – ADMINISTRATIVE ASSISTANT, ST. JAMES EDUCATION PROGRAMS Location: St. James, MO Pay: $15.50–$20.00 per hour (determined by education and experience) POSITION SUMMARY The Administrative Assistant provides administrative and operational support for KVC Missouri’s Central Education Programs. This role supports daily office operations, maintains accurate records and documentation, assists staff and leadership, and helps ensure efficient program coordination in a trauma-informed educational environment. EDUCATION & QUALIFICATIONS * High School diploma or equivalent required * Minimum of six (6) months of clerical experience * Two (2) years of administrative experience preferred * Associate or bachelor’s degree preferred LICENSURE/CERTIFICATION * Valid driver’s license * Valid auto insurance EXPERIENCE & SKILLS * Ability to type at least 60 words per minute * Experience using office equipment and computer software * Strong organizational, communication, and customer service skills * Ability to handle confidential and sensitive information professionally * Experience working with children and families in a trauma-informed environment preferred * Ability to multitask and manage competing priorities in a fast-paced setting REQUIREMENTS * Must be at least 21 years old to apply * Pre-employment drug screen, physical, and background check required ESSENTIAL FUNCTIONS * Maintain confidential files, records, and non-routine information * Perform general office duties including answering phones, ordering supplies, maintaining office inventory, and assisting internal and external customers * Prepare correspondence, reports, spreadsheets, charts, and other documents with attention to grammar and accuracy * Maintain databases, census boards, tracking systems, and filing systems * Process billing, purchase orders, checks, credit card requests, and receipts * Coordinate incoming and outgoing mail, courier services, and interoffice communications * Assist with travel arrangements, meeting coordination, agendas, rosters, and meeting minutes * Support compliance with administrative procedures and organizational standards * Assist with vendor research and cost comparisons * Process student enrollments, disenrollments, admissions, and discharges for school programs * Maintain program files and prepare closed cases as needed * Assist with website updates and program documentation when applicable * Perform additional duties as assigned to support the mission of KVC Missouri Why KVC? KVC is a nonprofit child placing and behavioral health agency with a long legacy of compassionately serving children and families. We are committed to providing our employees with a supportive and rewarding work environment. We also believe in the importance of work-life balance, and we offer a variety of programs and resources to help our employees achieve it (Wellbeing Committee, DEI+B Committee, Talent Development Programs, etc.). At KVC Health Systems, our employees are our greatest asset. Based on the voice of our employees, KVC debuted with an 83 Work Wellbeing score on Indeed, a rating so high and rare that it places KVC among the top 1% of employers nationally. We are committed to providing a positive, supportive work environment where you can do your best work and love coming to work every day.

Responsibilities

Provides administrative and operational support for Central Education Programs, including managing records, billing, and office inventory. Coordinates student enrollments and supports leadership within a trauma-informed educational environment.