Administrative Assistant - Kwajalein Atoll at RGNext LLC

Huntsville, Alabama, United States -

Full Time

Start Date

Immediate

Expiry Date

12 May, 26

Salary

0.0

Posted On

11 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Communication Skills, Organizational Skills, Time Management, Teamwork, Database Application, Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Microsoft SharePoint, Confidentiality, Discretion, Vehicle Control, Facility Inspection, Property Management, Errand Running

Industry

Defense and Space Manufacturing

Description

Ready to launch your career? Be part of the next generation of access to space at one of the World’s Premier Gateways to Space! RGNext employees open portals to space by providing operation and sustainment of mission-critical systems that launch and track Department of Defense, civil, commercial, and international space launch rockets! We also provide U.S. defense and space awareness through ballistic missile testing, guided weapon and aeronautical tests and experiments to defend the United States to ensure our nation’s safety. As an RGNext employee, you will join a team of smart, creative, and highly motivated employees who take pride in their work and in the mission and who enjoy developing, sustaining and delivering world class solutions! If you are seeking to work in a dynamic environment and want to be part of the World’s Premier Gateway to Space, this may be the opportunity you’ve been looking for! This position is located on Kwajalein Atoll in the Marshall Islands. It is an unaccompanied position (no family accommodations or pets). Benefits of this unique location include free housing, three meals a day and potential for U.S. overseas tax incentives. Essential Functions * Perform office administrator duties such as greeting visitors, answering and routing telephone calls, responding to emails, managing schedules, and communicating with clients, executives, and staff. * Maintain office supply inventory by checking stock to determine inventory level; ordering more supplies as needed. * Perform property custodian duties which includes maintaining property records and conducting annual audits. * Function as Vehicle Control Officer (VCO) for assigned government vehicles. * Serve as the primary Facility custodian inspector for work area. Ensures fire extinguishers and AED are inspected monthly. Completes annual and bi-annual facility inspections and submits needed work orders for repair. * Run errands as needed driving a van or golf cart. * Assist with timecards as direct by payroll and managers for employees who are off island. * Operate office equipment, such as copiers or phone systems and arrange repairs when equipment malfunctions. * Act as the Key Control Officer (KCO) for the department. * Perfom day-to-day administrative tasks such as maintainining information files, processing paperwork, generating memos, reports and preparing meeting minutes or presentations. * Appointed as the RGNext Primary Unit Postal Officer; responsible for company mailbox, picking-up company mail and distribution. * Schedule meetings as required and maintain the conference room reservations calendar. * Assist Management in making travel arrangements and/or accommodations to the outer islands as necessary. * Assist team members with Expense Authorization/Expense Reports for mission or TDY. * Assist Occupational Health with lodging and check requests upon completion of medical appointments. * Plans/coordinates employee parties/functions. * Other duties as assigned. Required Skills * Ability to uphold a strict level of confidentiality and discretion. * Strong verbal and written communication skills. * Strong organizational and time management skills to balance, plan, and prioritize tasks. * Ability to work within a dynamic, fast paced environment with time constraints. * Ability to work independently and as part of a team. * Ability to learn database application (e.g., MAXIMO, CostPoint). Required Experience * Bachelor’s degree in a business-related field or equivalent combination of education and experience, or experience in lieu of education. * Zero (0) or more years experience in office administration. * Previous Administrative experience desired. * Strong Microsoft Word, PowerPoint, Excel, and SharePoint skills. Additional Eligibility Qualifications * Current DoD Secret clearance required or one that has been active within the past twenty four months. * Capable of lifting 25 pounds unassisted. * Ability to obtain and maintain USAG-KA driver’s license. * This position is unaccompanied. * The flexibility to work occasional non-duty hours or on weekends to support specific projects or mission requirements. BENEFITS OF WORKING AT RGNEXT RGNext offers our team of experienced, professional employees an environment of challenging, stimulating and personally and professionally rewarding career opportunities and growth. Employees enjoy a robust benefit package on day one, which includes medical, dental, vision, disability and life insurances, generous Paid Time Off and holiday pay, a retirement savings plan with a company match and vesting on day one! We are committed to providing employees a quality work/life balance in a productive, evolving environment. Note: This job description describes the general nature of the duties and requirements of the job. It is not intended to be an exhaustive list or to limit the supervisor's ability to modify work assignments as appropriate. RGNext is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, or any other applicable state or federal protected class.

Responsibilities

The Administrative Assistant will perform various office administration duties, including managing schedules, greeting visitors, and maintaining office supplies. Additionally, they will assist with property management, vehicle control, and support management with travel arrangements.