Administrative Assistant at Lawrence Berkeley National Laboratory

Berkeley, California, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Feb, 26

Salary

43.47

Posted On

07 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Organizational Skills, Writing Skills, Editing Skills, Logistics Coordination, Calendar Management, Professional Relationships, Computer Proficiency, Database Design, Spreadsheet Development, Web Content Creation, Graphics Applications, Adaptability, Initiative, Discretion, Judgment

Industry

Research Services

Description

Lawrence Berkeley National Laboratory is hiring an Administrative Assistant within the Nuclear Science division. You will provide comprehensive, high-level administrative support to multiple scientific programs. This position operates in a dynamic environment with competing priorities, requiring sound judgment, initiative, and adaptability to anticipate needs and resolve issues efficiently. The role demands a high degree of flexibility, discretion, and professionalism, with frequent interaction across all levels of management—both within and outside the Laboratory. We’re here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes! Why join Berkeley Lab? We invest in our employees by offering a total rewards package you can count on: Exceptional health and retirement benefits, including pension or 401K-style plans Opportunities to grow in your career - check out our Tuition Assistance Program A culture where you’ll belong - we are invested in our teams! Parental bonding leave (for both mothers and fathers) Pet insurance You will: Provide high-level administrative support for the Relativistic Nuclear Collisions and Nuclear Theory programs, managing complex calendars, action items, and deadlines. Prepare and edit reports, publications, technical graphics, meeting minutes, and correspondence, ensuring accuracy and professionalism. Coordinate with LBNL departments and University of California campus offices, serving as a liaison and advising on relevant policies and procedures. Plan and manage logistics for meetings, reviews, workshops, seminars, and conferences, including scheduling and hospitality. Serve as LETS Timekeeper and coordinate visits and system access for international collaborators. Respond to inquiries and coordinate activities with internal and external contacts to ensure timely completion of tasks. We are looking for: Extensive experience providing high-level administrative support across specialized functions. Strong ability to manage tasks efficiently, accurately, and on deadline. Proven organizational skills to set priorities and complete multiple projects independently. Excellent writing and editing skills; able to produce clear, concise, and polished communications and reports. Skilled in building and maintaining professional relationships with diverse internal and external contacts. Experienced in coordinating logistics for conferences, meetings, and reviews. Advanced computer proficiency in both Mac and PC environments, including Microsoft Office and Google Workspace; adept at database design, spreadsheet development, web content creation (HTML), and graphics applications. Able to work independently with minimal supervision and adapt to occasional overtime as needed. Desired skills/knowledge: Experience in an academic or scientific environment. Basic accounting skills. Use of Government Vehicles requires a valid California driver's license. Experienced in coordinating both domestic and international travel, including processing expenses after travel is complete. Additional information: Application date: Priority consideration will be given to candidates who apply by November 27, 2025. Applications will be accepted until the job posting is removed. Appointment type: This is a full-time career appointment, non-exempt (hourly paid). Salary range: This position is represented by a union for collective bargaining purposes. The expected hourly range for this position is $37.58 - $43.47, which fits into the full hourly range of $34.65 - $46.41 depending upon the candidate's skills, knowledge, and abilities. This includes education, certifications, and years of experience. Background check: This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment. Work modality: Work will be primarily performed at: Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA. A REAL ID or other acceptable form of identification is required to access Berkeley Lab sites (for more information click here). Want to learn more about working at Berkeley Lab? Please visit: careers.lbl.gov Equal Employment Opportunity Employer: The foundation of Berkeley Lab is our Stewardship Values: Team Science, Service, Trust, Innovation, and Respect; and we strive to build community with these shared values and commitments. Berkeley Lab is an Equal Opportunity Employer. We heartily welcome applications from all who could contribute to the Lab's mission of leading scientific discovery, excellence, and professionalism. In support of our rich global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under State and Federal law. Berkeley Lab is a University of California employer. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor. Misconduct Disclosure Requirement: As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.

Responsibilities

Provide high-level administrative support for scientific programs, managing calendars, reports, and logistics for meetings. Serve as a liaison with various departments and coordinate activities to ensure timely task completion.