JOB DESCRIPTION

Administrative Assistant, Leadership, Grandview Lodge
Posting #: NU-2025-09
Posting Period: April 3 - 16, 2025
Employer Group: Non-Union
Reporting to: Director of Nursing
Grade: 6
Wage Range Annually: $60,060 - $73,055
Position Status: Temporary Full-Time (until approximately May 31, 2026)
Work Hours: 35 per week
Location: Dunnville, ON (Grandview Lodge)

POSITION SUMMARY

Provide efficient and confidential administrative and technical support to the Director/Manager and Divisional staff in order for the Division to operate effectively and efficiently. Additionally, assist with the coordination of divisional business services, functions, and operations. As well as provide customer service to internal and external clients, including representatives of various levels of government, management, peers, staff, and the general public.

EDUCATION

• Community College Diploma relative to the area of responsibility completed within two academic years.

EXPERIENCE

• Some experience in administrative work or customer service, preferably in a long-term care environment.

KNOWLEDGE/SKILLS

• Thorough understanding of municipal, corporate and divisional business administration procedures to recommend and/ or undertake activities that increase efficiency of the Division.
• A Valid Ontario Driver’s License and access to a reliable vehicle.
• Excellent verbal and written communication skills with the ability to give, obtain, seek clarification, and/or exchange routine information.
• Demonstrated initiative, and ability to make decisions involving routine tasks, within established procedures.
• Demonstrated ability to work independently referring only major problems to supervisor/ managers.
• Demonstrated ability to exercise significant discretion and sensitivity involving regular work with confidential information.
• Proven ability to handle/process cash, valuables and/ or issue receipts.
• Demonstrated analytical and problem solving skills involving occasional ingenuity, and minor refinement of procedures when necessary.
• Demonstrated capability to provide orientation or technical guidance, as needed.
• Organizational skills with conscientiousness, to avoid errors and ability to meet deadlines.
• Excellent interpersonal skills including the ability to work effectively in a team environment and guide interdisciplinary team- based discussion to increase staff morale, team building and team sprit.
• Technology Aptitude
• Demonstrated intermediate computer skills to utilize various technological devices and programs while adhering to cybersecurity and best practices are followed.
• Intermediate knowledge of MS Office (Word, Excel, Outlook, PowerPoint)

RESPONSIBILITIES

The incumbent is responsible for, but not limited to: