REQUIREMENTS

· High School Diploma required, post secondary in finance / commerce an asset
· Understanding of general accounting principles
· 2 years experience in a busy customer service role
· Automotive accounting preferred with experience in SERTI software
· Familiarity with lease contracts, ICBC paperwork, and automotive financial documentation an asset
· Ability to work in a team-oriented environment and comfortable in an open office
· Able to multi-task, prioritize, and react to situations with tact and discretion
· Ability to consistently meet deadlines and be able to apply the appropriate sense of urgency to all tasks
· Positive attitude & ability to proactively problem solve
· Able to work independently and as part of a team
· Solid computer skills, proficiency in MS office
· Professional appearance & demeanor
Job Types: Full-time, Permanent
Pay: $50,000.00-$55,000.00 per year

Benefits:

• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off

Work Location: In perso

ROLE DESCRIPTION

The Lease Department Administrator supports the Deal Clerk and Lease Department by handling administrative and clerical duties related to automotive leasing transactions. This role ensures accuracy in lease documentation, facilitates timely processing of lease deals, and provides essential support to the leasing and accounting teams. Ideal for detail-oriented individuals with experience in automotive or financial environments.
You’ll greet every guest to ensure all visitors feel warmly welcomed. This is a critical position, ensuring our lease department runs efficiently. If you consider yourself a people person, enjoy learning new things and multitasking, then this is a great role for you!
Established in 1985, Key West Ford has grown to become the premier Ford auto dealer in the Lower Mainland region of BC. Throughout our tenure we’ve strived to provide the best possible customer experience, offering top-notch service work and comprehensive new and pre-owned vehicle inventories. We have been the recipient of the Ford Dealer of the Year from Dealer Rater for over 3 years for our high level of customer satisfaction.
Our brand-new facility features various amenities for staff and clients. We host many staff events and activities throughout the year, and we believe in supporting our community wherever we can. We offer competitive starting compensation and have many long-term employees because we strongly believe in promoting from within.

DUTIES

· Assist in the preparation and processing of lease deal paperwork, ensuring all documents are accurate, complete, and compliant with company and manufacturer requirements
· Prepare lease deals, ensure all documentation is prepped and complete for processing by the accounting department
· Provide administrative support to the lease department and assist with customer communications, when necessary
· Liaise with sales and accounting departments to resolve discrepancies or missing documentation
· Follow up on pending approvals or missing information when instructed by the lease manager
· Maintain a large leasing portfolio, ensuring all necessary documents are current and accurate.
· Maintain current insurance records and ensure all files are updated
· Communicate and resolve any issues with managers
· Filing & data entry