Administrative Assistant, Legal Services - Bilingual Spanish Required at CENTER FOR FAMILY LIFE IN SUNSET PARK INC

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Apr, 26

Salary

24.72

Posted On

01 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bilingual, Data Entry, MS Office, Organizational Skills, Communication Skills, Attention to Detail, Client Interaction, Community Engagement, Cultural Sensitivity, Problem Solving

Industry

Non-profit Organization Management

Description

Description Job Type: Full-time Job Title: Administrative Assistant Exemption: Non-Exempt Reports to: Program Coordinator Program: Legal Services This position ends 06/30/2026 PURPOSE OF THE POSITION: The Administrative Assistant will support CFL's Legal Services Program, providing legal services to immigrants in Sunset Park and throughout New York City. I. RESPONSIBILITIES INCLUDE: Provide administrative support to help programs run smoothly and efficiently Respond to inquiries and maintain referral lists Coordinate appointment calendars Scanning, copying, shredding, and mailing Enter case notes when legal notices are received Call clients to remind them about appointments and the documentation needed Enter enrollment data in CFL’s client database: ClientTrack Prepare monthly/quarterly data reports for funders Purchase supplies Maintain up-to-date information on CFL programs for navigators to provide referrals Collaborate with CFLSP programs and attend community outreach events as needed Opportunity to receive comprehensive immigration legal training and other professional development Assist programs with other duties as assigned II. QUALIFICATIONS: Associate’s degree or high school diploma/equivalency with relevant experience Bilingual: English/Spanish required Proficient in data entry and MS Office tools: Word and Excel Excellent attention to detail and organizational skills Effective written and verbal communication skills. Experience working with diverse individuals and communities Occasional travel required to engage with families and community service providers within CFLSP program sites in Brooklyn Flexibility to work occasional evening or weekend hours for outreach events III. RELATIONSHIP WITH OTHERS: Build and maintain close, daily interactions with co-workers and supervisors Effectively communicate with families, CFLSP staff, and outside agency staff Have a strong sensitivity to cultural differences present among staff and clients within our organization Possess a strong belief in people’s ability to grow and change IV. WORKING CONDITIONS: Work requires being in an office on-site, sitting at a desk, and using a computer and telephone Occasional travel is required to engage with other CFLSP program sites, community-based organizations. Flexibility to work occasional evening or weekend hours for outreach events Attend various meetings with internal departments and external stakeholders V. SCOPE OF RESPONSIBILITY: The Administrative Coordinator utilizes computer, organizational, interpersonal, and problem-solving skills to support CFL Legal Services. Compensation: $24.72 per hour Cover letter required

Responsibilities

The Administrative Assistant will provide administrative support to ensure the smooth operation of the Legal Services Program. Responsibilities include managing appointment calendars, responding to inquiries, and entering case notes.