Administrative Assistant at Leland Management, Inc

Melbourne, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Aug, 26

Salary

19.0

Posted On

02 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Communication, Document Management, Meeting Coordination, Event Planning, Community Relations, Compliance Enforcement, Microsoft Office Suite, Multitasking, Organizational Skills

Industry

Real Estate

Description

Description Leland Management is seeking an Administrative Assistant for one of our communities in the Melbourne, FL area. Join our award-winning team and discover why the Orlando Business Journal has named us one of Central Florida’s Best Places to Work for 16 consecutive years. The position is part-time with competitive pay. Job Overview The Administrative Assistant supports the Community Association Manager by handling clerical tasks, communications, and documentation to ensure smooth community operations. Primary Responsibilities Administrative Support Manage calendars, appointments, and schedule meetings for staff. Handle incoming calls, emails, and inquiries from residents and vendors. Prepare and distribute correspondence, notices, and newsletters. Help reorganize or set up furniture after an event or for an event. Help with projects assigned from the Office Administrator. Document Management Maintain organized filing systems and resident databases. Assist in preparing and distributing meeting agendas, minutes, and other documents. Meeting & Event Coordination Organize and prepare materials for board meetings, committee meetings, and resident gatherings. Arrange meeting venues, equipment, and catering if necessary. Record and distribute meeting minutes and follow up on action items as directed. Community Relations Serve as a point of contact for residents, vendors, and visitors, providing assistance as needed. Coordinate community events, activities, and communications to promote resident engagement. Maintain a professional and courteous demeanor in all interactions to enhance resident satisfaction. Compliance and Enforcement Support the CAM in enforcing community rules, regulations, and bylaws Assist in documenting and tracking violations, warnings, and enforcement actions Communicate with residents regarding compliance issues, notices, and follow-up actions Common Area Inspections Requirements Qualifications: Strong administrative, organizational, and multitasking skills. Excellent verbal and written communication abilities. Proficiency in Microsoft Office Suite. Prior experience in an administrative support role preferred.

Responsibilities

The Administrative Assistant provides clerical support to the Community Association Manager, handling communications, documentation, and scheduling. They are also responsible for coordinating community events and assisting with the enforcement of community rules and regulations.