DRS Pivotal Power, Inc. is located in Bedford, Nova Scotia. DRS Pivotal Power is a leader in the design, development and manufacture of high reliability power conversion equipment for mission critical applications supporting all branches of the military in Canada, the US and many countries abroad. All products are designed and manufactured in house by our growing team of over 100 employees. DRS Pivotal Power is part of the Leonardo DRS Naval Electronics group and has currently over 30,000 fielded units boasting a field reliability of over 99%.

JOB SUMMARY

Are you passionate about creating a seamless office experience and supporting top-tier managers? Reporting directly to the Site Lead, our Administrative Assistant plays a vital role in ensuring the smooth operation of our office. As the welcoming face of our site, you will be the first point of contact for visitors, providing them with a positive and memorable experience. Your responsibilities will also include offering crucial support to senior managers, coordinating office functions, and being the go-to contact for any site-related queries.

AS ADMINISTRATIVE ASSISTANT, YOUR MAIN RESPONSIBILITIES WILL INCLUDE (BUT ARE NOT LIMITED TO):

• Provide administrative support to management and/or department
• Act as point of contact for visitors and guests to the office, including reception duties
• Provide calendar management and meeting coordination
• Coordinates travel arrangements, expense report processing, office events
• Plans and implements conferences and special events
• Makes any necessary room rental, reservation or catering requirements
• Prepares and produces various routine and specialized reports as assigned
• Ensures that reports are received by all required individuals
• Creates graphs and charts for various projects using spreadsheet and graphics software
• Screens, and directs telephone calls from employees and external customers
• Answers questions and/or refers inquiry to appropriate persons
• Process and distribute incoming mail
• Establishes and maintains filing systems for various confidential files and records
• Creates meeting agenda, takes minutes, and distributes information as appropriate
• Arranges Video conference meetings
• Work collaboratively to organize and plan social events
• Administration of required sites

WHAT YOU NEED TO BE SUCCESSFUL IN THE ROLE:

• 5 years experience in progressively responsible and varied office administration duties
• Excellent writing and interpersonal communication skills
• Ability to handle sensitive information with discretion and maintain confidentiality
• Organizational skills with the ability to manage multiple tasks while keeping track of deadlines and maintaining a tidy workspace
• Positive “Let’s make it happen” attitude
• Effective time management
• Keen eye for detail to ensure accracy in documentation and tasks
• Demonstrated ability to make independent judgement/decisions to handle unexpected issues and find effective solutions quickly
• Flexibility to handle a variety of tasks and adapt to changing situations
• Advanced knowledge of Microsoft office suite products
• Team player, ability to work independently while meeting deadlines, handles a high volume of work