Administrative Assistant at Lifepoint Health

Madison, Wisconsin, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Feb, 26

Salary

0.0

Posted On

22 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office Suite, Clerical Experience, Medical Staff Credentialing, Transcribing Meeting Minutes, Calendar Management, DocuSign, Adobe Pro, MS Teams, Well-Spoken Communication

Industry

Hospitals and Health Care

Description

Your experience matters At UW Health Rehabilitation Hospital , we are committed to empowering and supporting a diverse and determined workforce who can drive quality, scalability, and significant impact across our hospitals and communities. In your role, you’ll support those that are in our facilities who are interfacing and providing care to our patients and community members. We believe that our collective efforts will shape a healthier future for the communities we serve. How you’ll contribute The Administrative Assistant serves as Administrative Assistant for CEO and executive offices. This position will create board packets, assist with Medical Staff credentialing, maintain office supplies, maintain CEO calendar, transcribe meeting minutes, screen calls for the executive offices and visitors, and other office duties as requested. What we offer Fundamental to providing great care is supporting and rewarding our team. In addition to your base compensation, this position also offers: Comprehensive medical, dental, and vision plans, plus flexible-spending and health- savings accounts Competitive paid time off and extended illness bank package for full-time employees Income-protection programs, such as life, accident, critical-injury insurance, short- and long-term disability, and identity theft coverage Tuition reimbursement, loan assistance, and 401(k) matching Employee assistance program including mental, physical, and financial wellness Professional development and growth opportunities Qualifications and requirements High school diploma, GED or combination of education and relevant work experience preferred. Three years previous clerical experience. Microsoft Office Suite - needs basic competence in editing, formatting, grammar, spellcheck, outlook calendar management, SharePoint, composing basic emails that are well-written and uses proper tense, able to connect a Teams Meeting and screen sharing. Well-spoken in conversation. Prior experience in Medical Staff Credentialing and transcribing executive-level meeting minutes highly preferred 6 months credentialing experience; DocuSign experience; Adobe Pro; MS Teams Essential Functions Assumes primary responsibility for all typing services including minutes and procedures for Executive Office, Board of Managers packets, Medical Executive Committee packets, and Medical Staff Credentialing liaison. Assumes primary responsibility for all record keeping in Executive Administration. Acts as a resource for Executive officers (CEO, Director of Finance, and Dept Directors) Sorts and distributes all mail for hospital. Runs mail through postage machine and maintains all supplies and maintenance request for postage machine. Acts as liaison between executive administration, other departments, employees, medical staff and outside agencies, including managing calendars, facilitating meetings and appointments, making travel arrangements, managing email announcements, and assisting with software. Responsible for arranging, facilitating and taking and maintaining minutes for various department meetings, including sending notices to Physicians, compiling Agenda items for distribution, and preparing power point presentations. Assists the Chief Executive Officer, Chief Nursing Officer and Director of Financial in routine daily duties as needed, including screening calls and visitors, managing and creating correspondence, maintaining calendars, and making travel arrangements as required. Performs routine secretarial duties, including ordering supplies and updating department software. Maintains calendar of conference room schedules, making sure copy machine has paper and other essentials, maintaining executive office supply and snack area About Us UW Health Rehabilitation Hospital is a 50 bed hospital located in Madison, WI and is part of Lifepoint Health, a diversified healthcare delivery network committed to making communities healthier® with acute care, rehabilitation, and behavioral health facilities from coast to coast. From your first day to your next career milestone—your experience matters EEOC Statement “UW Health Rehabilitation Hospital is an Equal Opportunity Employer and is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment.”

Responsibilities

The Administrative Assistant will support the CEO and executive offices by creating board packets, assisting with medical staff credentialing, and managing the CEO's calendar. Additional duties include transcribing meeting minutes, screening calls, and maintaining office supplies.