Administrative Assistant at LIFESPAN OF GREATER ROCHESTER INC

City of Rochester, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Feb, 26

Salary

19.0

Posted On

18 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Data Entry, Event Planning, Social Media Outreach, Interpersonal Skills, Communication Skills, MS Office, Database Management, Excel, Multi-tasking, Attention to Detail, Client Survey Administration, Organizational Skills, Evaluation Data Tracking, Cultural Competence, Independent Work

Industry

Non-profit Organization Management

Description

Description STATUS: Non-exempt, part-time, 25 hours/week HOURLY RATE: $18.00 to $19.00 per hour Lifespan is a trusted, mission-driven, regional nonprofit dedicated to helping older adults take on the challenges and opportunities of longer life. We are a great place to work where staff can grow personally and professionally in a supportive and inclusive environment. SUMMARY Provides administrative support to the programs of the Finger Lakes Caregiver Institute (FLCI) at Lifespan. Assists with the planning, organization, and delivery of Finger Lakes Caregiver Institute at Lifespan program activities and events. RESPONSIBILITIES Provides clerical, scheduling and other support to the Division Leader. Assist with data entry for programs of FLCI. Review and submit department invoices and vouchers for program staff and subcontractors. Input and create contracts as needed. Assist with planning, organizing, and implementing events for the Finger Lakes Caregiver Institute at Lifespan. Attend Memory Café and other department events. Assist as needed. Provide support to Finger Lakes Caregiver Institute’s team, with planning, organizing and implementing outreach, training and education events. Assist with tracking and compiling evaluation data for trainings and presentations. Streamline ways of collecting data and minimizing redundancies. Assist with developing, monitoring and implementing social media outreach for the Finger Lakes Caregiver Institute at Lifespan. Monitor department use of supplies and electronic equipment and assist with ordering according to funder guidelines. Assist with client survey administration and collection. Other duties as assigned by supervisor. Requirements QUALIFICATIONS EDUCATION: Associates degree in human services or related field required EXPERIENCE: Strong technology background with strong interpersonal skills GEOGRAPHICAL AREA: Rochester, NY area EXPERIENCE · Must be able to multi-task in a busy environment with attention to detail · A portion of the work is performed at a desk or at a personal computer station · Strong interpersonal skills necessary · Excellent verbal, written and telephone communication skills required · STRONG Computer skills (MS Office). Database and Excel experience required · Ability to work in multi-cultural situations · Ability to work independently · Ability to maintain composure under strict deadlines Lifespan offers great benefits including: If working 37.5 hours, the following benefits are available, if working less that 37.5 all accrued time pro-rated based up scheduled weekly hours. Vacation (21 days) Sick (10 days) Personal Time (3 Days) Holidays (11) Medical Insurance (3 options) Dental Insurance (2 options) Vision (2 options) Flexible Spending Account Health Savings Account with company contribution 403(b) Retirement Program Salary/Hourly Rate Multiple factors will be considered for salary/hourly determination including, years of relevant service, skills required, education, and internal equity, Lifespan is an equal opportunity employer and, as such, affirms in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, gender expression or any other protected characteristic. Lifespan will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical and mental limitations of qualified employees and applicants with disabilities.

Responsibilities

Provides administrative support to the Finger Lakes Caregiver Institute at Lifespan, assisting with planning, organization, and delivery of program activities and events. Responsibilities include clerical support, data entry, event planning, and social media outreach.