Administrative Assistant at Lila Sciences, Inc.

Cambridge, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

06 May, 26

Salary

126000.0

Posted On

05 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Microsoft Office Suite, Problem Solving, Discretion, Teamwork, Tech-Savvy, Adaptability, Event Logistics, Scheduling, Vendor Management, Expense Tracking, Onboarding Support, Office Management, Travel Coordination, Conflict Resolution

Industry

technology;Information and Internet

Description

Your Impact at Lila We’re a growing startup looking for a highly organized, adaptable Administrative Assistant to join our Executive support team. This role sits on a small, trusted team that works exclusively with the CEO and President and plays a key role in keeping the company moving quickly and efficiently. You'll work closely with our Executive Assistants, ensuring our CEO and the broader team can focus on what matters most. You’ll help keep day-to-day operations running smoothly and provide reliable administrative support in a fast-moving environment. This role is primarily based in Cambridge, MA but could require occasional travel. What You'll Be Building Partner closely with the Executive Assistant to the CEO and Executive Assistant to the President to help support their day-to-day operations. Provide backup support for executive scheduling, travel, and administrative needs. Track expenses, invoices, and basic administrative workflows. Oversee occasional office manager responsibilities, including supply ordering, vendor management, and facility maintenance coordination. Prepare materials and conference rooms for meetings, investor conversations, and other ad hoc office visitors. Serve as the go-to person for resolving scheduling conflicts and space-related issues. Keep files, documents, and information organized and secure. Support new team member onboarding requirements – conference room scheduling, calendar development and coordination. Act as a liaison between the CEO / President team and team members, partners, and external stakeholders. Serve as backup coverage for the Executive Assistant when needed. Assist in event logistics from concept to completion, including vendor coordination, catering, and setup. What You’ll Need to Succeed 3+ years of experience in an administrative or executive support role (startup experience a plus) Proficiency in Microsoft Office Suite Shines in high stress situations. Calm, flexible, and solutions-oriented Strong organizational skills and the ability to juggle competing priorities Excellent communication skills and sound judgment High level of discretion and trustworthiness Comfortable working both independently and as part of a team Tech-savvy and quick to learn new tools Comfortable traveling between our two Cambridge work site locations (20 mins apart) as needed Bonus Points For 4-year degree from accredited college or university Experience supporting a senior executive Interest in startups or early-stage companies Interest in working with AI tools Willingness to take on responsibilities beyond a traditional admin role About Lila Lila Sciences is the world’s first scientific superintelligence platform and autonomous lab for life, chemistry, and materials science. We are pioneering a new age of boundless discovery by building the capabilities to apply AI to every aspect of the scientific method. We are introducing scientific superintelligence to solve humankind's greatest challenges, enabling scientists to bring forth solutions in human health, climate, and sustainability at a pace and scale never experienced before. Learn more about this mission at www.lila.ai If this sounds like an environment you’d love to work in, even if you only have some of the experience listed below, we encourage you to apply. Compensation We expect the base salary for this role to fall between $88,000 – $126,000 USD per year, along with bonus potential and generous early equity. The final offer will reflect your unique background, expertise, and impact. We’re All In Lila Sciences is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. Information you provide during your application process will be handled in accordance with our Candidate Privacy Policy. A Note to Agencies Lila Sciences does not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to Lila Sciences or its employees is strictly prohibited unless contacted directly by Lila Science’s internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of Lila Sciences, and Lila Sciences will not owe any referral or other fees with respect thereto.

Responsibilities

The Administrative Assistant will partner closely with the Executive Assistants to support the CEO and President's day-to-day operations. Responsibilities include managing schedules, tracking expenses, and assisting with event logistics.