The Opportunity

As an Administrative Assistant, you will play an important role in supporting day-to-day operations and ensuring administrative processes run smoothly and efficiently. You will work closely with senior colleagues, contributing to the upkeep of accurate records, preparing documentation, and handling a variety of routine and project-based administrative tasks.While prior experience is valuable, the organisation is equally focused on hiring someone with the right mindset: organised, detail-oriented, proactive, and reliable. Full training will be provided across internal systems and workflow processes.There is genuine long-term potential for the right person to grow into a more senior administrative, operational, or coordination-focused role.

Key Responsibilities

Administrative & Documentation Support

• Maintain accurate and well-organised records across internal systems and shared databases.
• Prepare, format, and update documents, spreadsheets, and reports.
• Organise and maintain digital filing systems, ensuring information is accessible and up to date.
• Assist with routine reporting, creating summaries, logs, and checklists.

Team & Operational Coordination

• Support internal teams by gathering information, preparing materials, and coordinating routine tasks.
• Track outstanding actions, deadlines, and project milestones.
• Liaise with colleagues across multiple departments to facilitate smooth operations.
• Assist in the preparation of meeting materials, agendas, and notes.

Office & Administrative Tasks

• Manage inboxes, calls, and general correspondence as required.
• Support in scheduling appointments, coordinating diaries, and arranging internal meetings.
• Help maintain organised office processes, supplies, and shared resources.
• Provide general administrative support to senior operations and management staff.

Systems & Data Management

• Input, update, and verify data across spreadsheets, logs, and internal platforms.
• Support quality control processes, ensuring information is consistent and accurate.
• Help maintain reference numbers, codes, and organisational identifiers in line with internal processes.
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