About the job

Administrative AssistantLocation: DorvalIn the office 5 days a week

About the RoleOur client is looking for a strong, highly organized Bilingual Administrative Assistant to join their team in Dorval. This role reports to the President of the company. This is a hands-on role for someone who enjoys variety, can manage multiple priorities at once, and is comfortable working with customers, suppliers, and internal teams.The ideal candidate is fluent in French and English, has strong Excel skills, and is naturally organized and proactive. You’ll handle a variety of administrative and coordination tasks, including preparing customer quotes, setting up new items for customers in Excel, booking travel, and organizing customer events.

• Key Qualifications and ResponsibilitiesFully bilingual (English and French) with excellent verbal and written communication skills.
• Strong administrative assistant in a fast-paced business environment
• Experience with MSBC is an asset.
• Advanced proficiency in Microsoft Excel and other Microsoft Office applications.
• Proven ability to manage multiple priorities and coordinate various projects
• Customer quotations and setup sheets in Excel
• Coordinate business travel arrangements, including booking flights and managing travel itineraries.
• Plan and organize customer events and activities, such as open houses and customer visits, including:
• Venue coordination
• Catering and food arrangements
• Event logistics for customers visiting from across Canada
• Highly organized with strong attention to detail and the ability to work independently while meeting deadlines.

Ideal Candidate ProfileThe successful candidate is a proactive, resourceful administrative professional who thrives in a dynamic environment, can balance competing priorities, and provides exceptional support to internal teams and customers.