Administrative Assistant at Lourdes University

Sylvania, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Dec, 25

Salary

0.0

Posted On

26 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Clerical Support, Data Management, Scheduling, Budget Tracking, Interpersonal Skills, Event Planning, Social Media Marketing, Document Management, Office Management, Inventory Management, Communication, Team Collaboration, Recruitment Assistance, Onboarding, Supervision

Industry

Description

Description This is a full-time, 12-month position that provides administrative and clerical support to the deans and faculty for the Colleges of Social Sciences and Business Department while maintaining a positive, professional atmosphere. This position also ensures that the departmental offices run in an effective and efficient manner and that the many and varied needs of our clients are addressed in a timely and professional manner. Serves as a first contact by responding to inquiries and by directing individuals to the proper offices/personnel. Conduct data management which includes, assessment data, syllabi and other records Schedules meetings, rooms, and appointments; coordinates schedules, distributes materials, makes agendas, and takes minutes as requested. Types, photocopies, distributes, and files college documents (e.g., course syllabi, correspondence reports, etc.) as requested. Manages office supplies and inventory. Manages building needs and workorders. Sorts and delivers mail promptly. Manages outgoing mailings and assists with document management for programs and departments. Performs budget-tracking, prepares and submits requests for reimbursement and check requests, and develops spreadsheet reports as requested. Obtains, assembles, and maintains departmental information for use as requested for the colleges and departments. Conducts continuous data collection for required reporting to accreditation and institutional entities as needed by colleges and departments. Serves as point of contact for faculty recruiting process and assist new faculty with office set up and orientation process. Initiates the onboarding process of new faculty and monitors the process. Supervises student workers Assist with event planning and promotion Assist in social media marketing for the colleges Assists with marketing and enrollment / recruitment activities for the colleges Special projects requests by the Deans Requirements Must have a high school Diploma; associate degree prefered Must have good skills with MS Office programs such as word and excel Must be capable of self-direction with an ability to prioritize and complete tasks in a timely fashion. Must possess strong interpersonal skills that enhance effective relationships with colleagues and students. three to five years experience

Responsibilities

The Administrative Assistant provides administrative and clerical support to the deans and faculty, ensuring effective office operations and addressing client needs. Responsibilities include data management, scheduling, document handling, and assisting with faculty recruitment and onboarding.