Administrative Assistant (m/f/d) at the Leipzig International School Kinder at Leipzig International School gGmbH

Leipzig, Saxony, Germany -

Full Time

Start Date

Immediate

Expiry Date

20 Aug, 26

Salary

0.0

Posted On

22 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Customer Service, Intercultural Communication, Time Management, MS Excel, MS Office, English Fluency, German Fluency, Data Entry, Scheduling, Event Organization, Administrative Processes

Industry

Description

General Job Start: as soon as possible Location: Karl-Heine-Strasse 95, 04229 Leipzig, Germany Contract: part-time (25 h/week), initially fixed-term for 1 year The Administrative Assistant is responsible for all organisational and administrative tasks at the Kindergarten of Leipzig International School (LISK). Her/his responsibilities include scheduling appointments, handling incoming and outgoing correspondence, mail distribution, maintaining files and records and performing data entry. The position holder is the first contact person for all parents, educators and local authorities and takes care of all matters that come together at the front desk. S/he ensures that the kindergarten day runs in an orderly and organised manner and always has an open ear for families and staff. Your tasks and responsibilities Handling the office management and day-to-day operations such as incoming and outgoing phone calls and mail correspondence Assisting staff members, parents, and guests; addressing all their inquiries Assist in the organisation of kindergarten events and make all relevant bookings Provide office support for the organisation of field trips Involvement in the coordination of all organisational and developmental measures of the section. Liaising with the school nurse regarding health issues Maintaining the School Information System Ordering, maintenance and storage of office supplies Taking daily attendance of staff and learners, and setting up statistical analysis Working in collaboration with Student Co-Curricular Activities Coordinator for planning of Afternoon Activities, allocating children to activities, providing onboarding for new coaches, maintaining attendance lists and informing families of changes to program Liaising with caterer for meal orders, budgeting, and contracts, and acting as contact person when problems arise. Liaising with kitchen staff. Maintaining, distributing and coordinating security chips with parents (new and leavers). Coverage of the reception desk Any additional tasks neccessary to support the management team in the day-to-day operation of the kindergarten Your profile Qualification as an Administrative Assistant, Office Management, bilingual secretary or a related qualification Excellent customer service skills Friendly and positive, with excellent interpersonal and intercultural skills Solution-orientation and excellent communication skills Able to quickly analyse situations and systems, always looking to maximise efficiency and effectiveness in a rapidly changing work environment Excellent time-management skills, able to set and communicate about priorities A high level of proficiency with MS Office, especially Excel Computer/Internet literate Fluency in written and spoken English as well as German; additional languages are advantageous Skilled at general organizing and administrative processes Highly flexible during the work day, and able to work in a dynamic environment Able to remain calm and discreet in a busy environment Experience of working in an internationally-minded and diverse school community is preferred What we offer Wonderful learners A pleasant and collegial working environment where employees with different backgrounds and orientations work successfully together A challenging and diverse job Short decision-making processes Ongoing internal and external professional development 30 days of annual leave plus special leave on December 24th and 31st Company laptop and opportunities for internal and external professional development Company benefits such as a company pension scheme, additional health insurance with a €900 annual health budget, relocation allowance, JobRad leasing, financial support for language courses etc. About us Leipzig International School GmbH (LIS) is a warm and vibrant non-profit educational community dedicated to fostering learning, growth, and global citizenship. Serving nearly 1,100 students from local and international families, our school offers an enriching experience from kindergarten through secondary school, including integrated before- and after-school care. Guided by our motto, "Learning to be a citizen of the world," we celebrate diversity, internationality, and inclusivity, providing a nurturing environment where students thrive academically, socially, and personally. Supported by a dedicated team of 250 staff members from 37 nations, LIS ensures a stimulating and supportive learning journey for every child, from their first steps into education to achieving university entrance qualifications. Our symbol, the lion, reflects the courage, strength, and resilience we nurture in our students, qualities that empower them to embrace challenges and transform their lives. At LIS, we are proud to inspire a brighter future through education and to foster a community where every individual belongs and grows. LIS is an inclusive learning community and does not discriminate on the basis of race, skin colour, religion, gender, gender expression, age, national origin, ancestry, disability, marital status or sexual orientation.

Responsibilities

The Administrative Assistant manages day-to-day operations, front desk reception, and correspondence for the kindergarten. Key duties include coordinating events, maintaining the School Information System, and liaising with parents, staff, and external vendors.