We are a specialty vaccine company that develops, manufactures, and commercializes prophylactic vaccines for infectious diseases addressing unmet medical needs. We take a highly specialized and targeted approach, applying our deep expertise across multiple vaccine modalities, focused on providing either first-, best- or only-in-class vaccine solutions.

REQUIREMENTS

• High School Degree with administrative / financial background (Austria HAK / or Matura with HAK-Kolleg)
• At least 2 years of experience as an administrative assistant in an international team
• Experience in international meeting organization
• Fluent in German and English (oral and written)
• Proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint)
• Communicative, loyal and hands-on personality
• Accurate, detail-oriented working style and a strong team player
• Strong self-organization skills and persistence in follow-up and task completion
• Ability to handle confidential information with discretion
• Adaptability under pressure, ability to shift priorities and meet deadlines effectively

We are seeking a proactive and detail-oriented Administrative Assistant to provide comprehensive support to designated departments. This role includes a wide range of administrative tasks with a focus on travel coordination, meeting and event organization, document management, and expense reporting.

• Organize meetings, workshops, and global travel (incl. passports, visas, and accommodations)
• Register employees for seminars and conferences
• Coordinate expense reporting in close collaboration with Finance
• Order and manage scientific literature for European teams
• Plan and support internal and external events, including leisure programs
• Prepare and format professional documents (PowerPoint, Excel, Word) in line with corporate design
• Maintain confidentiality and ensure timely communication with internal and external stakeholders
• Support contract management and monthly reporting
• Serve as Supply Coordinator and liaise with Supply and Finance on procurement and invoices
• Provide backup support across the administrative team and front office
• Ensure compliance with company guidelines and attend required trainings