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Administrative Assistant at MA Peterson Design Build
Edina, Minnesota, United States -
Full Time

Start Date

Immediate

Expiry Date

10 Feb, 26

Salary

0.0

Posted On

12 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Communication, Customer Service, Microsoft Office, Problem-Solving, Critical Thinking, Decision-Making, Office Management, Bookkeeping, Event Planning, Vendor Management, Bank Reconciliation, Contract Drafting, Mail Distribution, Supply Management, Visitor Greeting, Phone Handling

Industry

Construction

Description
Description Position Summary This role supports the Director of Finance through office management, administrative services, and light bookkeeping responsibilities. Essential Duties and Responsibilities The essential functions include, but are not limited to the following: Answer phones and greet visitors. Collect and distribute mail. Provide sales support by drafting contracts & design agreements as requested. Order and maintain office, breakroom, janitorial, and refreshment supplies. Oversee cleaning, security, outside grounds, and copier maintenance services. Assist with event planning and coordination. Onboard and update vendors with necessary documentation. Manage accounts and performing basic bookkeeping Perform monthly bank reconciliations and other closeout tasks as assigned. Collect and reproduce lien waivers as needed. Requirements Minimum Qualifications (Knowledge, Skills, and Abilities) Excellent communication abilities including speaking and writing. Great customer service skills, including a personable and positive attitude. Good computer skills, including basic troubleshooting of Microsoft Office Problem-solving, critical thinking, and decision-making abilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. Work is performed in an office environment and constantly requires the ability to operate standard office equipment and keyboards and remain in a stationary position. Frequent movement and communication with co-workers, clients, and vendors is needed. Must be able to carry 30 pounds.
Responsibilities
The Administrative Assistant supports the Director of Finance by managing office tasks and providing administrative services. Responsibilities include answering phones, greeting visitors, managing supplies, and performing basic bookkeeping tasks.