Administrative Assistant at Maldonado-Burkett LLP

Buford, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Apr, 26

Salary

23.0

Posted On

23 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Communication Skills, Attention to Detail, Organizational Skills, Computer Literacy, Microsoft Office, Expense Reports, Vendor Payments, PTO Management, File Maintenance, Budget Reports, Inventory Management, Clerical Duties, Project Management Software, Multi-line Phone Management

Industry

Design Services

Description

Description Are you seeking an opportunity to expand your skills and knowledge as an Administrative Assistant? Look no further and apply today. Opportunity: Administrative Assistant Location: Buford, GA (with a possible office relocation to Gainesville, GA) Job Type: Part-Time, Hourly, On-site Salary: $18 - $23/hr (Commensurate on Experience) Who we are: Maldonado-Burkett, LLP (M-B), a Texas based Engineering firm established in 2007, has an immediate opening in Buford, GA for an Administrative Assistant. M-B nurtures a culture where team members are supported, included, and empowered to make meaningful decisions. We have steadily grown to six offices across Texas and Georgia with more than 100 team members. We offer generous opportunities for career development and growth. If you’re looking for an opening where you can make an immediate impact, we welcome your application. Work Perks: Health / Dental / Vision with Employer Contribution Health Savings Account Employer Paid Life Insurance PTO Accrual Professional Development Opportunities What we are looking for: M-B is currently hiring a Part-Time Administrative Assistant to be based out of the corporate office in Buford, GA. This is an entry-level role that provides on-the-job training. Customer service skills may serve as a benefit in this role. Success in this role comes from staying present and attentive, keeping the multi-line office phone running smoothly, communicating clearly, and juggling day-to-day tasks without getting sidetracked. Strong attention to detail and steady follow-through will go a long way here. How you will make an impact at M-B as an Administrative Assistant: As an Administrative Assistant at Maldonado-Burkett, your tasks will include but are not limited to: Coordinating with Accounts Payable on tasks related to expense reports, vendor payments, purchases, and other admin tasks as assigned; Work with HR on weekly tasks related to PTO management, calendar updates, and other clerical duties; Assist Project Accountant with invoice reviews, digital file maintenance and contract compliance as needed; File maintenance and coordination; Fleet Management Run budget reports, schedule meeting, make project management software updates Answering all direct incoming calls; Assistance with inventory management; Receiving guests, visitors, and packages; Reliable transportation for local travel up to 5% of the time; Assist in other business areas as needed. Requirements What it takes to be successful as an Administrative Assistant: High School Diploma or equivalent; Computer literacy; Strong communication skills – written and oral; Proficiency in Microsoft Office – Word, Excel, etc.; Experience in customer service or reception preferred, but not required; Strong organizational skills and attention to detail. Conditions of Employment: Must be eligible for coverage under the company’s commercial auto insurance policy which requires drivers to be 23 years or older and carry a valid GA drivers license. Applicant will be subject to a Motor Vehicle Record Check. Satisfactory driving records are required for driving company or personal vehicles and motor driven equipment to conduct company business. Applicant must be able to pass a pre-employment drug screen. Safety impact employees will be subject to additional drug and alcohol testing throughout his/her employment. As part of its employment process, M-B may procure or have prepared a criminal background check. An applicant with an unsatisfactory criminal background check report is ineligible to be hired for the position for which the report is initiated. If hired, applicant must provide document(s) within three (3) days of hire date that establish identity and employment eligibility. A complete list of acceptable documents is on file with the local Texas Workforce Commission office or http://www.twc.state.tx.us/. M-B is an equal opportunity and affirmative action employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. Women, minorities, people with disabilities and veterans are strongly encouraged to apply.

Responsibilities

The Administrative Assistant will coordinate with Accounts Payable, assist HR with PTO management, and support the Project Accountant with various tasks. Additional responsibilities include managing incoming calls, receiving guests, and assisting in other business areas as needed.