Administrative Assistant Manager at Inaba Foods USA Inc

Torrance, California, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Dec, 25

Salary

85000.0

Posted On

30 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Logistics Coordination, Vendor Management, Business Insurance, Compliance, Organizational Skills, Communication Skills, Problem-Solving Skills, MS Office Suite, Interpersonal Skills, Confidentiality, Executive Support, Contract Management, Space Planning, Security Management, Policy Development

Industry

Consumer Goods

Description

Administrative Assistant Manager Torrance, CA (On-site) Salary: $70,000 – $85,000 Bilingual Japanese/English preferred About the Role Inaba Foods is seeking a highly organized and experienced Senior Office Administrator to oversee daily office operations and support executive leadership. This role is ideal for a professional with strong experience in opening new offices, coordinating office logistics, and managing business insurance. The Senior Office Administrator will play a key role in ensuring smooth operations, compliance, and efficiency while fostering a professional and supportive office environment. Key Responsibilities * Oversee daily office operations and ensure an efficient, well-functioning workplace. * Lead and coordinate logistics for office openings, relocations, and expansions, including vendor management, lease coordination, and IT/telecom setup. * Work with Vice President on business insurance policies renewal and serve as one of the primary contact for brokers and providers. * Develop, implement, and maintain office policies, procedures, and compliance standards. * Partner closely with executives to support company-wide initiatives and administrative needs. * Coordinate contracts, vendor agreements, and office supply procurement. * Manage office facilities, security access, and space planning. * Act as a liaison between departments, vendors, and external partners. * Ensure adherence to company policies and legal requirements. * Other tasks as assigned. Qualifications * 5+ years of office administration experience, with at least 2 years in a senior or lead role. * Proven experience opening and managing office locations, including logistics and vendor coordination. * Strong knowledge of business insurance policies, compliance, and claim handling. * Excellent organizational, communication, and problem-solving skills. * Proficient with MS Office Suite (Word, Excel, Outlook, PowerPoint); experience with office management tools/software preferred. * Ability to handle confidential information with discretion. * Strong interpersonal skills and experience working directly with executives. * Japanese bilingual is a plus. Work Environment * Full-time, on-site position in Torrance, CA. * 8:30am – 5:30pm, Monday – Friday. Compensation & Benefits * Salary range: $70,000 – $85,000, depending on experience. * Comprehensive benefits package (medical, dental, vision, 401k). "Inaba Foods is an Equal Opportunity Employer and complies with all applicable federal, state, and local fair employment laws, including California’s Fair Employment and Housing Act."

Responsibilities

Oversee daily office operations and coordinate logistics for office openings and relocations. Manage business insurance policies and ensure compliance with company policies and legal requirements.