QUALIFICATIONS, SKILLS, EXPERIENCE AND PERSONAL ATTRIBUTES:

• 2+ years Administrative Assistant experience, preferably in a professional services setting
• Intermediate proficiency in Microsoft Office, specifically Word, Excel, PowerPoint and Outlook
• Team oriented; understands and supports job sharing activities
• Strong German and English communication skills – written and verbal
• Strong attention to detail with exceptional proofreading skills
• Proven ability to manage multiple assignments effectively and complete tasks with a high level of accuracy in a deadline-oriented environment
• Demonstrates strong organizational skills and ability to prioritize workload
• Experience with workflow software, time and billing systems and CaseWare considered an asset

PURPOSE OF ROLE:

Responsible for providing high-quality administrative support to Partners of The Firm

RESPONSIBILITIES:

• Maintain calendar, including scheduling meetings and appointments, and providing daily briefings
• Assists partners and managers in various billing activities and tasks, including preparing and sending invoices to clients
• Prepare client year-end financial packages and assist in the electronic filing of tax returns
• Support partners with the preparation of written communications and correspondence with clients as needed
• Update workflow software tasks and provide general administrative support to the team
• Provides support to partners and managers on various ad-hoc duties and assignments as required
• Provides general team administrative support as specified or needed (i.e., Reception Coverage)
• Actively supports and participates in firm-wide initiatives
• Participates in the firm’s Team Development and Performance Management program
• Promotes the firm’s Quality Control Standards