Administrative Assistant

at  Maple Bear Gulf Schools

• To ensure business administrative and financial processes are followed and completed according to nursery guidelines.
• To maintain all office records (electronic and manual).
• To ensure the teachers have the necessary resources to carry out their functions.
• To ensure the office and reception area and equipment are well maintained.
• To be the first point of contact for people contacting the nursery, dealing with telephone enquiries and visitors, and responding appropriately in the absence of Branch Manager.
• To maintain nursery attendance records.
• To maintain parent accounts – send invoices and monitor payment.
• To be responsible for entry of invoices onto finance system and payment.
• To maintain Staff Folder.
• To update Staff contact sheet.
• To input student data and create parent contract upon admissions.
• To provide administrative support to Branch Manager
• To retain security system for visitors.
• To conduct school tours and send information in the absence of a Branch Manager or as requested.
• To submit monthly staff attendance reports for salary processing.
• To undertake any other duties or responsibilities as required by the Branch Manager.
• To ensure support services and maintenance of Nursery setting are done accordingly.
• To ensure all necessary resources are ordered for upon approval of Branch Manager.
• To assist in maintaining the inventory of resources in the nursery.
• To aid in the updates of government portals (KHDA, DHA) when requested by Branch Manager.
• To understand Kinderpedia and navigate through application accordingly when required.
  Job Type: Full-time
  Pay: AED3,000.00 - AED3,500.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)