Administrative Assistant at Marsh

Kuala Lumpur, Kuala Lumpur, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

14 Jun, 26

Salary

0.0

Posted On

16 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Management, Expense Reporting, Event Planning, Onboarding Support, Organizational Skills, Time Management, English Fluency, Malay Fluency, Mandarin Fluency, Microsoft Office, Excel Proficiency, PowerPoint Proficiency, Teamwork, Confidentiality, Discretion

Industry

Insurance

Description

We are seeking a talented individual to join our Administrative team at Marsh & McLennan Asia Business Services (MMABS). This role will be based in our Pavilion Damansara Corporate Towers, Kuala Lumpur office. This is a hybrid role that has a requirement of working as per respective team's arrangement. Job Summary: Provides proactive executive and administrative support to multiple leaders by managing calendars, travel, meetings, and office operations to ensure smooth, efficient regional business support. We will count on you to: Deliver effective, proactive calendar management – organize, adjust and communicating short- and long-term schedule requirements. Meeting and event planning, scheduling and coordination of logistics. Support leader with meeting logistics, agenda setting and prioritization of issues. Manage travel arrangements, bookings, and expense reporting. Maintain confidentiality and exercise discretion when handling sensitive information in compliance with internal standards and policies. Understand general business models, key business partners and objectives of meetings & events. Analyze administrative problems and communicate effective solutions. Coordinate with other teams for onsite office support and hospitality requirements as necessary. What you need to have: Bachelor’s Degree or Diploma in any field 3 - 5 years of experience in calendar and travel management, expense reporting, regional coordination, event planning and onboarding support Excellent organizational and time management skills, track record of consistently meeting deadlines Fluency in English, Malay, and Mandarin is essential to support the specific region Advanced Microsoft Office skills: highly proficient in Excel and PowerPoint with a willingness to learn new software tools Team player, able to work well with multiple stakeholders and build rapport in a fast-paced environment High level of integrity, independent and committed with high level of initiative What makes you stand out: Previous experience supporting global teams and working within large firms Excellent Coordination skills and ability to work with multiple stakeholder Why join our team: We help you be your best through professional development opportunities, interesting work and supportive leaders. We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities. Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being. Marsh Risk is a business of Marsh (NYSE: MRSH), a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information about Marsh Risk, visit marsh.com, or follow us on LinkedIn and X. Marsh is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law. Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.

Responsibilities

This role provides proactive executive and administrative support to multiple leaders by managing calendars, travel, meetings, and general office operations to ensure smooth, efficient regional business support. Key duties include delivering effective calendar management, coordinating meeting logistics, managing travel arrangements, and maintaining strict confidentiality.