Administrative Assistant at Martin Equipment

Cedar Rapids, Iowa, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Jan, 26

Salary

0.0

Posted On

26 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Communication, Organizational Skills, Interpersonal Skills, Problem-Solving, Data Tracking, Customer Support, Financial Coordination, Human Resources, Marketing Support, IT Coordination, Event Organization, Documentation, MS Office Suite, Team Collaboration, Professionalism

Industry

Construction

Description

Job Details Job Location: IA Cedar Rapids - Cedar Rapids, IA Salary Range: Undisclosed Travel Percentage: None Job Shift: Day Job Category: Admin - Clerical Description Join the Martin Equipment Family in Cedar Rapids! Are you ready to build a career with a company that values tradition, innovation, and its people? At Martin Equipment, we’re more than just a John Deere Construction Dealership — we’re a 4th-generation, family-owned business with nearly 100 years of history and a strong commitment to excellence. We’re currently looking for a full-time Administrative Assistant to join our team in Cedar Rapids, Iowa. And here’s the exciting part: we just moved into a brand-new, purpose-built facility designed to support our growing team and provide a best-in-class work environment. If you’re passionate about people, take pride in your work, and want to be part of a team that treats you like family — we’d love to hear from you! SUMMARY: The Administrative Assistant serves as a central hub for administrative operations at the dealership location, ensuring seamless communication and workflow between local managers and corporate departments. This role supports all dealership departments while acting as a key liaison with corporate functions including Corporate Sales, Human Resources, Marketing, Accounting, and Information Technology (IT). The Administrative Assistant is entrusted with sensitive information, requiring discretion, professionalism, and a proactive approach to problem-solving. Essential Functions: Front Office Leadership: Oversee all incoming communications (phone, email, visitors), ensuring inquiries are professionally managed and directed to appropriate personnel. Foster a welcoming and efficient front office environment for guests, vendors, and employees. Manager & Departmental Support: Coordinate daily operations across sales, parts, service and corporate teams on behalf of the customer. Input, track, and monitor data required to gain loan approvals and processing for customers, working with sales team colleagues. Collaborate closely with location managers to coordinate office activities, meetings, and cross-departmental initiatives. Provide administrative support for sales, rentals, inventory, and service teams, ensuring timely processing and reporting. Proficiency in associated software is required. Corporate Liaison: Act as the primary point of contact between the dealership location and corporate departments (Corporate Sales, Accounting, Marketing, HR and IT). Facilitate the flow of information, documentation, and feedback between local and corporate teams. Support corporate-led initiatives, campaigns, and compliance requirements at the branch level. Accounting & Financial Coordination: Oversee daily cash sales, petty cash, and monthly reconciliations for the branch. Ensure accurate coding and submission of invoices to Accounts Payable. Assist with expense reporting and financial documentation for both local and corporate needs. Human Resources & Onboarding: Coordinate new employee onboarding in partnership with HR, ensuring a smooth transition and compliance with company policies. Communicate HR announcements and support employee engagement activities. Marketing & Sales Support: Assist with local implementation of corporate marketing campaigns and sales promotions. Order and distribute sales literature and promotional materials as needed. IT Coordination: Serve as the local point of contact for IT-related needs, troubleshooting basic technology issues and escalating to corporate IT as necessary. Coordinate with IT for equipment setup, software updates, and technology training for staff. Ensure compliance with company IT policies and support cybersecurity initiatives at the branch level. Office Operations & Facilities: Maintain office equipment and supplies, ensuring operational efficiency. Organize and support branch events, luncheons, and celebrations in alignment with corporate culture. Reporting & Documentation: Run and distribute inventory, sales, and operational reports to support decision-making at both local and corporate levels. Ensure proper filing and documentation of all office records. Additional Responsibilities: Coordinate mail and inter-branch communications. Support parts department with logistics as needed. Perform other duties as assigned by management or corporate leadership. Qualifications: High School Diploma or GED required; Associate’s degree or business school preferred. 2+ years of office administration or coordination experience, ideally in a multi-departmental or corporate setting. Proficiency in MS Office Suite (Word, Excel, Outlook). Strong organizational, communication, and interpersonal skills. Ability to manage multiple priorities and work independently. Professional appearance and demeanor. Ready to Apply? If you're looking for a place where your skills are valued, your growth is supported, and your work makes a difference — Martin Equipment is the place for you. Apply today and become part of a team that’s building something great, together. BENEFITS Newly hired employees are eligible for benefits on the first of the month following 60 continuous days of employment. 100% company-paid health insurance premium for employee and family! $40,000 company-paid life insurance and AD&D. Employee-paid dental, vision, disability, and voluntary life insurance, and flexible spending account option available. 401k retirement plan (up to 4% company match), paid holidays and paid vacation. EOE Job Type: Full-time, Non-Union, Non-Exempt

Responsibilities

The Administrative Assistant serves as a central hub for administrative operations, ensuring seamless communication and workflow between local managers and corporate departments. This role supports all dealership departments while acting as a key liaison with corporate functions.