Sonae Sierra is an international real estate company dedicated to delivering solutions to meet our client’s ambitions. We develop, manage and invest in sustainable retail assets and provide services for clients in geographies as diverse as Europe, South America, North Africa and Asia, while creating shared value for our business and society.
We work with enthusiasm, perseverance and boldness in an ever-changing environment. In our learning culture you will find multiple opportunities to develop yourself. Join us in shaping the future of real estate.
We are currently seeking an experienced Administrative Assistant to join our team on a temporary basis to cover a maternity leave. The successful candidate will provide key administrative and secretarial support at CoimbraShopping, assisting both internal teams and external stakeholders (such as tenants and customers).
Working Place: CoimbraShopping

REQUIREMENTS:

• Minimum 2 years of experience in a secretarial or administrative role
• Minimum B2 level of fluency in english– both spoken and written
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent communication skills, including professional phone etiquette
• Strong organisational and time-management abilities
• Ability to work independently and collaboratively
• Discretion and confidentiality in handling sensitive information

• Manage calendars and schedule appointments
• Handle correspondence via email, phone, and mail
• Assist in organising meetings and preparing related documentation
• Greet visitors and manage phone calls in a professional manner
• Serve as the main point of contact for general enquiries
• Liaise with tenants and provide support with operational matters
• Maintain filing systems and update internal databases
• Prepare simple reports and track administrative tasks
• Order office supplies and process invoices