Administrative Assistant at May Management Services Inc

Ponte Vedra Beach, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

26 May, 26

Salary

0.0

Posted On

25 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Prioritization Skills, Written Communication, Verbal Communication, Independent Work, Time Management, Professionalism, MS Office Proficiency, VMS Applications, Record Management, Communication Handling, Client Satisfaction, Inquiry Response

Industry

Consumer Services

Description

Description Administrative Assistant Who We Are: MAY Management Services, Inc. is Northeast Florida's premier provider of homeowner, condominium, and commercial property management services, with over 34 years of professional association management expertise. What You’ll Do: As an Administrative Assistant, you will play a vital role in ensuring smooth operations and excellent client service by: Handling incoming calls and directing communications appropriately. Supporting Community Managers by managing association records, communications, and project statuses. Preparing Board meeting packets, compliance letters, and work orders. Managing community websites and processing architectural review applications. Collaborating with Community Managers and Client Accountants to maintain high client satisfaction. Responding to homeowner inquiries professionally and promptly. Requirements Requirements What You’ll Need: Strong organizational and prioritization skills. Excellent written and verbal communication abilities. Ability to work independently and efficiently in a fast-paced environment. High sense of urgency and professionalism. Proficiency in MS Office and VMS applications. Education & Experience: High School Diploma or GED required. Familiarity with association covenants, maintenance personnel, and vendor processes is preferred. What’s In It for You: Competitive pay and comprehensive benefits, including medical, dental, vision, and life insurance. Short-term and long-term disability coverage. Supplemental policies for critical illness, cancer protection, and more. Join MAY Management Services and be part of a dynamic team dedicated to delivering exceptional service! * Please note - this is a Full-time in office role!! *

Responsibilities

The Administrative Assistant will ensure smooth operations and excellent client service by managing incoming communications and supporting Community Managers with association records, communications, and project tracking. Key duties include preparing board meeting packets, managing community websites, processing architectural review applications, and responding to homeowner inquiries.