ADMINISTRATIVE ASSISTANT - MAYFAIR SHOPPING CENTRE

Department: Mayfair Shopping Centre – Administration Office
Position: Permanent Full-time
Our ideal candidate is a people person who has experience working in Customer Service and Administration but most importantly is a team player who is accurate and organized. A willingness to be flexible and openness to learn are key attributes.

• Receive and take messages from incoming calls and in-person visitors. Liaise with tenants, service providers and contractors, respond to their inquiries and/or refer to appropriate team members.
• Sort and distribute mail for the Administration Office, arrange couriers when required.
• Maintaining office supplies within the annual budget and coordinate supplies orders as needed.
• Assist with the collection, tracking, and maintaining of Insurance Certificates for the property.
• Maintain the weekly setup schedule and distribute to team members.
• Collect retailer sales information and perform related data entries in Excel.
• Assist with Accounts Payable.
• Using staffing schedules, prepare payroll spreadsheet according to deadlines in the payroll spreadsheet.
• Manage the retailer Storage room leasing program; managing requests, creating and distributing documents for execution, monitor expiry dates.
• Maintain and manage tenant contact information and distribution lists, as well as all internal phone lists. Draft and send out communications as required.
• Assist with the planning and coordination of employee engagement programs.
• Assist the marketing team with the execution of marketing activities as required.
• Other duties as required from time to time.