Administrative Assistant at Meadows and Ohly

Jacksonville, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

04 May, 26

Salary

0.0

Posted On

03 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Communication Skills, Organizational Skills, Time Management, Problem-Solving, MS Office, Attention to Detail, Multi-Tasking

Industry

Real Estate

Description

Description Position Summary: Provide a high level of administrative support to corporate departments. The ideal individual will have the ability to anticipate needs, think critically and exercise good judgment in a variety of situations. Additionally, the ideal candidate will have strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Essential Duties and Responsibilities: Provide day-to-day administrative support to office staff. Prepare, revise, and format a variety of correspondence. Ability to review finished materials for completeness, accuracy, format, grammar. Schedule meetings, conferences, teleconferences, and other events. Assist with planning and coordination of all corporate events. Prepare expense reports; arrange airfare, lodging and meals as needed; and compile documents for travel-related meetings. Work independently and follow through on projects, from conception to completion. Organize and maintain documents and computer-based information. Prepare digital and physical folders, labels, and all corresponding documents. Make copies of paper and electronic correspondence or other printed materials. Answer and direct phone calls. Collect incoming mail daily; sort, scan (if needed), and distribute to appropriate parties. Manage inventory and coordinate the ordering of office supplies and breakroom groceries. Requirements Knowledge, Skills, and Abilities: Proficiency in MS Office including Word, Excel, Outlook, and PowerPoint. Willingness and ability to learn other types of software and cloud-based applications, such as Sharepoint and Smartsheet. Excellent time management skills and the ability to prioritize work. Strong organizational skills with the ability to multi-task. Attention to detail and a proactive approach to problem-solving. The ability to work independently as well as part of a team. Minimum Qualifications: Associate’s degree from a college or university required with bachelor’s degree preferred.

Responsibilities

The Administrative Assistant will provide day-to-day administrative support to office staff, including scheduling meetings and preparing correspondence. They will also assist with planning corporate events and managing office supplies.