Administrative Assistant
Requisition ID #: 35797
Job Category: Administrative Support/Office
Employment Type: Full Time
Experience Level: Entry Level
City, State: Milwaukee, WI
Work Location: Hub for Collaborative Medicine
Department: Medicine
Education: High School Diploma
Position Description:
As an Administrative Assistant in the Department of Medicine you will provide administrative and operational support to the Division of Cardiology, specifically supporting approximately 15 physicians primarily within the Advanced Heart Failure and Interventional Cardiology subspecialties, under general supervision. This role requires familiarity with institutional processes and the ability to manage complex calendars, coordinate meetings, and assist with departmental operations.

KNOWLEDGE – SKILLS – ABILITIES

• Knowledge of Computers
• Clerical Procedures
• Customer Service Standards
• Collaboration and Information Management.
• Organization
• Time Management
• Interpersonal, Communication, and Problem Solving Skills.
  

  LI-SN1

Preferred Schedule:
M-F 8-4:30
Position Requirements:
Appropriate experience may be substituted on equivalent basis.
Minimum Required Education: High school diploma
Minimum Required Experience: 3 years of experience

• Manage complex calendars for assigned cardiology faculty, including scheduling meetings, clinic time, and procedures, while coordinating with internal and external stakeholders.
• Initiate, coordinate, and track meeting requests and logistics, including room bookings, virtual links, and agenda preparation.
• Prepare and compose correspondence, reports, memoranda, and other documents using basic and more advanced functions of computer applications and software packages.
• Answer and relay telephone calls, resolve routine inquiries, and take appropriate messages.
• Gather information needed to compile and prepare reports from multiple sources following a predetermined reporting schedule.
• Coordinate and maintain calendar of events, appointments, meetings, and travel itineraries for assigned staff.
• Order, track and maintain office supplies
• Process basic payment requests, requisitions, and invoices.
• Greet and escort visiting faculty, fellows, and other guests; serve as a key point of contact for visiting clinicians and collaborators.
• Maintain records and file system to effectively manage information following regulatory guidelines.
• Respond to various situations in the work of the division or department.
• Other duties as assigned to support the operational needs of the Division of Cardiology.