Administrative Assistant at MedOne Pharmacy Benefit Solutions

Dubuque, Iowa, United States -

Full Time

Start Date

Immediate

Expiry Date

11 May, 26

Salary

0.0

Posted On

10 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Front Desk Management, Visitor Management, Office Operations, Facility Support, Meeting Planning, Inventory Management, Mail Logistics, Travel Coordination, Administrative Support, Calendar Management, Time Management, Communication, Microsoft Office Suite, Discretion, Customer Service

Industry

Pharmaceutical Manufacturing

Description

Description We are seeking a proactive and detail-oriented Administrative Assistant to support the smooth operation of our Dubuque, IA office and deliver exceptional service to both internal and external stakeholders. This role is ideal for someone who thrives in a dynamic environment, enjoys multitasking, and takes pride in creating a welcoming, organized workplace. About MedOne:MedOne is a full-service pharmacy benefit manager (PBM), serving clients and members nationwide. With a fully transparent, pass-through model, MedOne helps people access the right prescription at the best price. What You Will Do at MedOne:Front Desk & Visitor Management Serve as the first point of contact for visitors. Greet guests warmly and ensure they are connected with the appropriate team member. Office Operations & Facility SupportOversee day-to-day facility operations including: Managing incoming and outgoing mail Maintaining the office lunchroom and common areas Ensuring office equipment is functional and serviced as needed Meeting Planning & CoordinationOrganize on-site and off-site meetings: Prepare agendas and meeting materials Compile background research and develop content Distribute materials to attendees in advance Office Supplies & Inventory Monitor inventory levels and reorder supplies as needed. Maintain organized storage and supply areas. Be the go to for ordering office supplies and equipment Mail & Shipping Logistics Sort and distribute incoming mail. Prepare and send outgoing mail and packages. Coordinate shipping of materials to new hires, employees, and clients. Travel & Event Support Assist with travel arrangements, especially during company-wide events. Ensure itineraries and logistics are communicated clearly and efficiently. Administrative Support for Various TeamsProvide dedicated administrative support to: Human Resources: Assist with onboarding logistics, employee communications, and scheduling interviews or trainings. Marketing: Help coordinate materials, manage promotional shipments, and support event planning. Executive Leadership Team: Manage calendars, schedule meetings, prepare documents, and ensure timely communication and follow-up. What you will bring to MedOne: Proven experience in administrative or office support roles Strong organizational and time-management skills Excellent written and verbal communication Proficiency in Microsoft Office Suite and office equipment Ability to handle confidential information with discretion Friendly, professional demeanor with a customer-service mindset Why Join MedOne? Competitive salary and bonuses that reward your performance. Comprehensive health, dental, and vision insurance. 401(k) with company match to secure your future. Generous paid time off and holidays. Opportunities for professional growth and development. A vibrant and collaborative work culture. Work Hours & Location Full-time, hourly/non-exempt role Based at the corporate office in Dubuque, IA. Must be in office 100% of the time. The target start date for this position is April 1, 2026. How to Apply: If you're enthusiastic about helping others and eager to join a dynamic team, we’d love to hear from you. Apply now and take the first step toward a rewarding career at MedOne! You can submit your application through our careers page. MedOne is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Job Offers are contingent on passing a background check and drug screen.

Responsibilities

The Administrative Assistant will serve as the first point of contact, managing the front desk, overseeing day-to-day facility operations, and coordinating mail and shipping logistics for the office.