Administrative Assistant at Mental Health Systems, Inc.

San Marcos, California, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Mar, 26

Salary

0.0

Posted On

27 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Clerical Duties, Microsoft Office, EHR Software, Cultural Competency, Bilingual, Data Entry, Confidentiality, Reception, Filing, Ordering Supplies, Sorting Mail, Report Preparation, Client Assistance, Office Maintenance, Errands

Industry

Mental Health Care

Description

At TURN our mission is Improving Lives. Our organization embraces the tenets of client-centered care, and our core values People, Culture and Growth at the forefront of everything we do. We hire exceptional individuals seeking meaningful opportunities in a purpose-driven environment. JOB SUMMARY Provide clerical support to the program. Administrative support duties and responsibilities such as reception, filing, phones, reports, ordering supplies, and sorting mail. RESPONSIBILITIES Reasonable accommodation may be made for individuals with disabilities to perform essential job functions. * Communication and clerical duties. Screen and direct calls. * Administrative support for the PM i.e., preparing communications and reports. * Use and navigate Microsoft Office software, spreadsheets, databases. * Greet and assist visitors and clients. * Log receipt of checks and/or cash, deposit in appropriate account through designated channels. * Aid in general operation of facility including organization and cleanliness, errands, office supplies inventory, ordering, and office equipment maintenance. * Open clients in EHR and enter data such as demographics. * Maintain confidentiality of client’s care. * Participate in scheduled program meetings. * Other relevant duties as assigned. QUALIFICATIONS * High School Diploma or GED required. * Valid CA driver’s license and current auto insurance per contract requirements required. * Knowledge of Microsoft Office and EHR software preferred. * Cultural Competency understanding required. * Bilingual preferred. * If substance use disorder program a negative tuberculosis test (TB) is conducted under licensed medical supervision within 45 working days of hire or within 5 working days of employment and valid cardiopulmonary resuscitation (CPR) and first aid certification upon hire or within 90-days of employment PHYSICAL REQUIREMENTS These physical demands represent what must be met to successfully perform the essential functions of this position. As mentioned above, reasonable accommodation may be made for qualified disabilities. ☒ Seeing ☐ Hearing ☒ Speaking ☒ Stooping/Bending ☒ Working in cramped spaces ☒ Moving around facility ☒ Moving between offices/clients ☒ Driving – light errands ☐ Climbing ☒ Lifting/carrying heavy items ☐ Driving – in the course of job duties ☐ Using hands/fingers ☐ Pushing/pulling/dragging items ☒ Standing for long periods ☒ Sitting for long periods ☐ Working outside/underground I can perform the above functions: ☐ Without accommodation ☐ With accommodation. If so, please specify: OTHER DUTIES This job description isn’t a comprehensive list of activities, duties or responsibilities required for this job. Duties, responsibilities, and activities may change at any time with or without notice. TTURN IS AN EQUAL OPPORTUNITY EMPLOYER TO ALL, REGARDLESS OF AGE, ANCESTRY, COLOR, DISABILITY (MENTAL AND PHYSICAL), GENDER, GENDER EXPRESSION, GENDER IDENTITY, SEXUAL ORIENTATION, MARITAL STATUS, MEDICAL CONDITION, MILITARY OR VETERAN STATUS, NATIONAL ORIGIN, RACE, RELIGIOUS CREED, AND SEX (INCLUDES PREGNANCY, CHILDBIRTH, BREASTFEEDING, AND RELATED MEDICAL CONDITIONS

Responsibilities

The Administrative Assistant will provide clerical and administrative support, including communication duties, reception, and maintaining office organization. Responsibilities also include data entry into the EHR system and assisting with the general operation of the facility.