Administrative Assistant - Mental Healthcare at New U Therapy Center & Family Services, Inc.

Westlake Village, California, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Dec, 25

Salary

24.0

Posted On

25 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Medical Billing, Scheduling, Administrative Operations, Communication, Organization, Workflow Management, Customer Service, Sales, Analytical Thinking, Compassion, Empathy, Spanish Speaking, MS Office, Google Docs, Multi-Line Phone System

Industry

Mental Health Care

Description

Join Our Growing Team at New U Therapy Center & Family Services! New U Therapy Center & Family Services is a well-established multidisciplinary mental health practice located in Southern California. We are passionate about providing high-quality care to our local community and are seeking dedicated and motivated Administrative Assistant to join our growing team! We are looking for more talented Administrative Assistant to join us as we expand our services and continue to serve our community effectively. This is an excellent opportunity to gain diverse clinical experience in a supportive group private practice setting with the potential for growth and long-term career development. Why Join Us? A Well-Established Local Practice: Join a practice with deep roots in Southern California communities and a strong reputation for excellence in mental health care. Supportive Environment: Benefit from collaborative peer support, ongoing mentorship, and guidance from our management team. Hands-On Experience: Gain practical experience in medical billing, scheduling, and administrative operations. Skill Development: Receive training in communication, organization, and workflow management within a healthcare setting. Meaningful Contribution: Play a key role in supporting clinicians and improving patient care through efficient administrative operations. Team-Oriented Culture: Work in a collaborative environment with a friendly and supportive team. What You'll Do: Verifies patient insurance eligibility and benefit coverage; Review scheduled Intakes and Follow-Up appointments on Clinicians’ calendars, smart scheduling; Review completed packets for compliance for scheduled patients for completed documentation and consent prior to scheduled visits; Answers all inquiries and explains all the services offered; Log inquiries on Referral Tracker, including contact and insurance information; Contact patient or guarantor and advise of financial responsibilities including out-of-network insurance options; Manage and update patient general information and medical insurance changes in the patient platform; Coordinate and enter information for requests for patient records and other document requests; Manage pharmacy and insurance medication prior authorization and refills; Manage email and mail traffic, and distributes accordingly; Upload various documents; Manage multi-line phone system; Perform varied administrative and front desk duties for a medical office. Explain and promote our different mental health services and produce high-conversion Do customer service and sales. Other related work. What You'll Need: Education: BA/BS in Social Work, or a related field. Experience: 6 months of related experience in the medical setting is preferred. Psychiatric/Mental Health experience is a plus. Spanish speaking preferred. Sales experience is required. Service orientation – pleasant, congenial, well-mannered, professional Excellent written and verbal communication Computer skills and proficiency in MS Office Word and Excel, Google Docs, and Gmail Good verbal and written communication skills Strong analytical thinking and the ability to handle multiple tasks concurrently Ability to make routine decisions and determine proper action based on experience within the limits of policy and procedures Knowledgeable about health care practices, and provide exceptional customer service Ability to work effectively with people of diverse cultures, ages, and economic backgrounds Excellent customer service Compassion and empathy Have customer service and sales experience What We Offer: Supplemental AFLAC insurance 401K with up to 3% matching to help secure your financial future. 40 hours of paid sick time A collaborative, team-oriented work culture that fosters professional growth. Fully equipped, comfortable office space in Westlake Village. Access to an electronic health record platform for seamless documentation. Annual team-building and corporate in-person events Monthly culture-building activities such as company lunches Competitive Compensation Job Type: Part-time Salary: $22.00 - $24.00 per hour Work Location: 31200 Via Colinas, Westlake Village, CA 91362, and 25000 Avenue Stanford #167, Valencia, CA 91355. Must be willing to go to both office locations on certain days. Core Values: Apply now with your resume! New U Therapy Center & Family Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all.

Responsibilities

The Administrative Assistant will verify patient insurance eligibility, manage scheduling, and handle inquiries regarding services. They will also support clinicians by ensuring efficient administrative operations and maintaining patient records.