WHO YOU ARE

Expertise

• Demonstrated experience in providing executive-level administrative support, including calendar management, travel arrangements, and document preparation.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) with the ability to create polished, professional documents and presentations.
• Strong attention to detail and ability to handle sensitive and confidential information with discretion.

Skills and Abilities

• Communicate effectively both in writing and verbally to facilitate smooth interactions with colleagues, clients, and executives.
• Organize efficiently by multitasking, prioritizing tasks, and managing competing deadlines with minimal supervision.
• Solve problems proactively by thinking critically and troubleshooting challenges as they arise.
• Build strong relationships with team members and clients to foster collaboration and teamwork.

Work Style and Attributes

• Ability to work independently and as part of a collaborative team.
• Proactive approach to identifying and resolving issues.
• Capable of managing a variety of tasks in a fast-paced environment.
• Demonstrates a commitment to continuous learning and understanding the business to better support clients and stakeholders.

Education and Experience

• A minimum of 3-6 years of experience working in a corporate setting, providing administrative support to senior management is required
• A proven track record of managing confidential information and providing executive-level support
• An undergraduate degree is preferred, but equivalent years of experience will be considered
• Experience with project work (technical or analytical) is preferred
• Familiarity with CRM (e.g., MS Dynamics), Workday for timesheets and expense reporting, and SharePoint for document management is desired

PHYSICAL REQUIREMENTS

Physical Demand Level: Light

• Ability to unilaterally and bilaterally lift, push, and pull 0-10 pounds frequently and 11-20 pounds occasionally
• Constant seeing, hearing, and talking
• Frequent fine motor skills including grasping/handling
• Occasional position changes (sitting, standing, walking, bending, stooping, and crouching)
• Occasional reaching (forward, above shoulder, and below waist)

ABOUT MERIDIAN COMPENSATION PARTNERS

Meridian, a premier independent executive compensation consulting firm, has been setting the benchmark since 2010. With a strong presence across twelve North American offices and nearly a hundred working consultants, we serve hundreds of influential international and North American companies. Regularly named a “Best Small Firm to Work For” by Consulting Magazine, our expertise is trusted by boards and senior executives seeking counsel on executive compensation, incentive design, disclosure, and governance. In Canada, Meridian works with some of the largest companies in the TSX Composite. In the U.S., Meridian has the largest market share among companies in the Fortune 250.
As trusted advisors and strategic partners, we deliver forward-thinking solutions and actionable insights. Joining Meridian means being part of a firm that values your unique perspective and is committed to guiding companies through the evolving business landscape with integrity and foresight.

ABOUT THE ADMINISTRATIVE ASSISTANT ROLE

Join Meridian’s dynamic and collaborative team as an Administrative Assistant. In this professional-level role, you will work closely with Associates and Partners of all levels across the firm, providing essential administrative support and contributing to key projects. Your responsibilities will go beyond traditional administrative tasks, offering you the opportunity to take on project work that may be technical or analytical in nature. This is an exciting opportunity for a detail-oriented, proactive individual to add value to the organization and interact with clients at management and C-suite levels.
As an Administrative Assistant, you’ll have the opportunity for growth potential within a fast-paced environment where you will have the chance to engage in varied responsibilities, work both independently and as part of a team, and increase your exposure to high-level business operations.
This is a full-time (40 hours/week) hybrid role, offering flexibility with a blend of in-office and remote work. You’ll spend three days a week on-site at our Toronto, Ontario office (typically Monday, Wednesday, and Friday) and work remotely for the other two days each week. Standard working hours are 8:30am to 5:00pm, with a 30-minute lunch break.

WHAT YOU’LL DO

• Coordinate complex travel plans for multiple Associates and Partners, often with little or no prior notice, ensuring a seamless experience.
• Manage and maintain calendars, schedule meetings, and coordinate events while anticipating conflicts and adjusting as needed.
• Draft, edit, and proofread executive-level correspondence with a high degree of accuracy.
• Handle highly confidential client interactions with the utmost discretion, ensuring the privacy and integrity of sensitive information.
• Provide excellent service to internal and external clients, including executive-level stakeholders.
• Multitask and solve problems efficiently while balancing conflicting priorities in a fast-paced environment.
• Support the office by ordering supplies, distributing mail, and managing filing systems.
• Enter and maintain accurate data in CRM (MS Dynamics), process time sheets and expense reports in Workday, handle client invoicing, and manage document sharing via SharePoint.
• Prepare documents in Word and create client meeting materials with precision as well as assist with PowerPoint presentations for executive-level committee meetings.
• Support general administrative tasks, project work, basic data analysis, and conduct research as required.
• · Provide support on other tasks and projects as needed.