Administrative Assistant at Michael Baker International

Houston, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Apr, 26

Salary

76000.0

Posted On

27 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Spreadsheet Proficiency, Word Processing, Presentation Software, Calendar Management, Travel Coordination, Meeting Organization, Document Management, Basic Accounting, Customer Service, Time Management, Attention to Detail, Multitasking, Problem Solving, Team Support

Industry

Civil Engineering

Description

INTEGRATED DESIGN and ADVISORY The Integrated Design and Advisory business vertical is one of the business verticals at Michael Baker International with more than 850 professionals located across the country. Established as a national professional and consulting services delivery platform, we unite architecture and engineering design expertise with strategic advisory services to deliver holistic and innovative solutions that address the business and project objectives of our clients. We serve clients across various sectors, including industrial, defense contractors, data centers, aerospace, life sciences, healthcare, higher education, aviation, rail and transit, and the federal government. Integrated Design leverages the early involvement of all project stakeholders and key disciplines such as mechanical, electrical, plumbing, structural and fire protection (MEP+S+FP) engineering, as well as architecture and planning. Our Advisory capabilities include providing solutions across the project life cycle along with resilience services. This offering showcases the firm’s expertise in areas such as strategic consulting, planning, cybersecurity, building controls, cost management, commissioning, program management, construction support, building information modeling, digital twins, emergency response, disaster recovery, operational continuity, energy resiliency and more. Over the past 85 years, Michael Baker has built a legacy of expertise, experience, innovation and integrity as we partner with our clients to solve complex built environment and critical infrastructure challenges. We have achieved success as a company by employing a solutions-oriented mindset and continually evolving our capabilities to best serve our clients. The Integrated Design and Advisory business vertical supports our long-term growth strategy, enhanced capabilities and unique areas of expertise that focus on high performance buildings, intelligent systems and critical infrastructure. We are focused on a holistic approach, informed decision-making and innovative solutions for our clients. This supports our goal to aggressively pursue, win and execute large, complex projects for government and private sector clients, as well as expand into new markets. Job Summary Michael Baker International is seeking an Administrative Assistant II. In this role, you will provide essential administrative support to our Integrated Design & Advisory team in our Houston office. Working with limited supervision, you’ll help keep daily operations organized, efficient, and running at their best. What You’ll Do Gather, organize, and analyze moderately complex information for use in reports, presentations, and decision‑making. Use your strong skills in spreadsheets, word‑processing, and presentation software to prepare polished, professional materials. Manage incoming mail by reviewing, routing, and attaching relevant documents to ensure timely responses. Maintain an organized file system and keep correspondence, documents, and departmental records up to date. Answer and screen phone calls for managers, coordinate conference calls, and help ensure communications flow smoothly. Manage calendars, schedule appointments, and help coordinate your manager’s daily and weekly priorities. Welcome visitors and ensure they are directed to the right place, creating a positive and professional first impression. Arrange travel and accommodations, ensuring all details are accurate and well‑coordinated. Organize meetings by preparing agendas, reserving rooms, setting up facilities, and recording and transcribing meeting minutes. Draft, edit, and send professional correspondence, including letters, emails, and faxes. Order office supplies, track inventory, and coordinate maintenance for office equipment. Maintain personnel records and help support departmental space‑planning activities. Assist with light accounting tasks such as basic receivables, payables, or invoice preparation as needed. Take on additional responsibilities that support the team and department. Supervisory Responsibilities None. Experience 2+ years of related administrative experience. Education High school diploma or GED. Skills & Qualifications Ability to perform all essential duties effectively; reasonable accommodations available as needed. Strong organizational skills, accuracy, and ability to multitask. Excellent written and verbal communication skills. Comfortable working with multiple software tools and learning new systems as needed. Physical Demands & Work Environment Frequent talking, hearing, and hands‑on computer work. Occasional standing, walking, sitting, and reaching. Requires close and distance vision, as well as the ability to adjust focus. Work environment is generally quiet to moderately busy. Reasonable accommodations will be made for individuals with disabilities. Additional Information This job description outlines primary duties but is not all‑inclusive. Responsibilities may evolve, and additional tasks may be assigned as needed. This position is required to be on-site in our Houston, TX office. COMPENSATION The salary range for this position is $51,000- $76,000. The actual salary offered will be dependent on the preferred candidate’s experience, expertise, and physical location. #LI-LL1

Responsibilities

The Administrative Assistant II will provide essential administrative support to the Integrated Design & Advisory team, ensuring daily operations are organized and efficient. Responsibilities include managing correspondence, scheduling appointments, organizing meetings, and maintaining records.