Administrative Assistant

at  Michelin

Administrative Assistant

Make a difference as Administrative Assistant
Urban Business Line is coming to Montreal!
Our current offices are in Laval and Magog. However, Michelin has exciting plans to expand and open a new office in the Montreal area. As part of this anticipated expansion, the workplace of this position will eventually be relocated to our new offices in the Montreal Metropolitan area in the near future.

Motivated by our purpose - We care about Giving People a Better Way Forward - Michelin offers our employees a comprehensive Total Rewards package with competitive well-being, health care, life insurance and retirement benefits and perks such as:

• Hybrid work - short term at least 3 days per week at the Michelin Laval, Mid- and long-term, relocation in the Metropolitan area in our new offices according to current policy.
• Collaborate with colleagues all over the world
• Support for professional development
• A stimulating role in a highly innovative company
• An employee assistance program
• Discounts on products
• Varied activities and opportunities to get involved
• Modern offices
• Base salary based on experience, starting annual salary for this position - based on experience, starting annual salary $63 840 plus bonus

We recruit you for your personality, your skills and your experience for a career in the company.
Your team:
The mission of Urban Business Line throughout: innovating sustainable tire solutions to empower people, protect the planet, and drive profitable growth in the cities of tomorrow. Join us as we revolutionize urban mobility. As a part of our forward-thinking team, you will lead the charge in innovating tire solutions that benefit people, the planet, and urban economies. Help shape sustainable cities, drive future-ready technology, and create a thriving business that delivers impact for generations to come.
Your role:
Collaborate with the Urban Transportation Business Line Manager by facilitating his daily work and the execution of his activities. Assist the team in administrative operations: personnel, purchasing, IT, travel, meeting organization and document management.

We need you for:

• Manage the Director’s diary and optimize time, while managing all matters within deadlines (diary/travel, business trips, documents/files/reports);
• Draw up and distribute the entity’s annual calendar;
• Organize meetings and events (logistics and planning): propose meeting agendas, attend, if necessary, take minutes and follow up on identified actions;
• Provide the Director with and analyze all elements/files/presentations/reportings required for his/her activity, in a timely and critical manner;
• Reads the Director’s e-mails and alerts him/her to important/urgent e-mails and responses, and passes on relevant information to the Director and the team, while ensuring a permanent relay of information;
• Suggest improvements to the Director (tools, organization, etc.) and independently manage additional tasks entrusted to him (e.g. budget tracking, management charts, etc.);
• Manage personnel administration: recordings and specific tasks within deadlines (other than absenteeism, vacations, medical check-ups, mandatory training, transfer forms, welcome of new arrivals, IT access, departures, etc.);
• Archive all legal and regulatory documents, applying archiving and filing rules and raising team awareness;
• Welcomes and guides visitors to the entity; responds to various requests.

What do you need to possess for being successful?

• You have a high school diploma; additional training in administrative or secretarial assistance would be an asset;
• You have significant experience as an administrative assistant;
• You are familiar with office management systems and procedures;
• You are comfortable using the MS Office suite, in particular Excel and PowerPoint;
• You are discreet and able to handle confidential information;
• You excel in time management and task prioritization;
• You are rigorous and have strong problem-solving skills;
• You are at ease in a bilingual environment (French and English), so you can communicate orally and in writing with your colleagues and our international partners;
• You have proven organizational skills and the ability to manage several tasks simultaneously.

Our Candidate and New Hire Experience Promise:
At each step in your career, you will be guided along your career path to help you build a personalized career plan for the long term… and it starts Now!”
Discover your future – Demonstrate your interest – Meet your future colleagues – Start your Journey!
Moving Forward Together: Apply Today!

• Hybrid work - short term at least 3 days per week at the Michelin Laval, Mid- and long-term, relocation in the Metropolitan area in our new offices according to current policy.
• Collaborate with colleagues all over the world
• Support for professional development
• A stimulating role in a highly innovative company
• An employee assistance program
• Discounts on products
• Varied activities and opportunities to get involved
• Modern offices
• Base salary based on experience, starting annual salary for this position - based on experience, starting annual salary $63 840 plus bonu