Administrative Assistant - Michels Construction, Inc. at MICHELS CONSTRUCTION INC

Montgomery, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

29 May, 26

Salary

27.5

Posted On

01 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Adaptability, Communication Skills, Critical Thinking, Attention To Detail, Scheduling, Mail Processing, Correspondence, Vendor Billing, Invoicing, Data Entry, Document Filing, New Hire Orientation, Notarization, Microsoft Office Suite, Customer Service, Construction Industry Experience

Industry

Construction

Description

If you like variety and challenge and take satisfaction from knowing your work supports modern construction, consider joining the Michels Construction, Inc. team. Michels Construction, Inc. gets projects off to strong starts by designing and constructing foundations and industrial facilities. The end product might not be a focal point, but it will be essential. Our work improves lives. Find out how a career at Michels Construction, Inc. can change yours. The Administrative Assistant is adaptable and action-oriented with strong communication skills. This person provides reliable day-to-day support under minimal supervision and manages multiple priorities with professionalism. The Administrative Assistant thrives when their critical thinking skills and strong attention to detail can be utilized in our fast-paced, dynamic environment. Responsibilities include: Provide administrative support to the business and/or assigned division: schedule multi-attendee meetings, process mail, assist with correspondence, make copies, maintain standard department materials and manage distribution. Support a variety of clerical related tasks for the company and/or division. Job Set-Up and Close Out: Certificates of Insurance, Bonds, Change Orders Facilitate vendor billing: internal invoices and tracking/management of payment status. Check and prepare invoices for approval, route to Accounts Payable for payment. Maintain and track payment status and complete follow up work. Perform transactional data entry into systems with a high degree of accuracy. Scan, organize, and file documents. Assist with new hire orientation; prepare workspace, assist with training. Notarize appropriate documents Why Michels Construction, Inc.? We support dynamic and growing industries We are family owned and operated We invest an average of $5,000 per employee on training each year We reward hard work and dedication with limitless opportunities We are a part of the Michels family of companies – one of North America’s largest, most diversified energy and infrastructure contractors Michels offers a comprehensive benefits program, subject to eligibility requirements, including medical insurance, dental insurance, life insurance, flexible spending accounts, health savings account, short-term and long-term disability insurance, 401(k) plan, legal plan, and identity theft and monitoring plan. 15 to 25 days of paid time off and 8 paid holidays annually. Why you? You thrive in fast-paced environments under tight deadlines You relish new challenges and evolving technology You enjoy collaborating and communicating with your teammates You like to know your efforts are noticed and appreciated You possess strong written and verbal communication skills You have a high attention to detail What it takes: High school diploma or General Education Degree (GED), 0-3 years of related administrative experience, or an equivalent combination Notary Public licensure or the ability to be trained and licensed as a Notary Public Proficient with Microsoft Office Suite Experience in customer service (face to face and/or through telecommunications) Relevant construction industry experience (preferred) Communications skills, both oral and written; accurate, clear and concise This information reflects the anticipated base salary for this position based on current market data. Minimums and maximums may vary based on location. Actual pay will be adjusted based on individual’s skills, experiences, education, and other job-related factors permitted by law. Expected Salary Range $22—$27.50 USD AA/EOE/M/W/Vet/Disability https://www.michels.us/website-user-privacy-policy/

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Responsibilities

This role provides essential administrative support to the business or assigned division, including managing meeting schedules, processing mail, handling correspondence, and maintaining department materials. Key duties also involve facilitating vendor billing, processing invoices, performing accurate transactional data entry, and assisting with new hire orientation and document notarization.