Administrative Assistant at MidLantic Urology

Raleigh, North Carolina, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Apr, 26

Salary

0.0

Posted On

03 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication Skills, Customer Service, Clerical Skills, Administrative Tasks, Filing Systems, Meeting Coordination, Travel Coordination, Confidentiality, Problem Solving, Data Retrieval, Office Equipment Maintenance, Expense Recording, Educational Activities, Ethical Conduct, Time Management, Team Collaboration

Industry

Hospitals and Health Care

Description

Description GENERAL SUMMARY The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Requirements ESSENTIAL JOB FUNCTION/COMPETENCIES Responsibilities include but are not limited to: Answers and transfers phone calls, screening when necessary. Welcomes and directs visitors and clients. Maintains filing systems as assigned. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for managers or supervisors. Prepares agendas and schedules for meetings. Records and distributes minutes or other records for meetings. Maintains office supplies and coordinates maintenance of office equipment. Maintains a system for recording expenses and the use of petty cash. Participates in educational activities. Maintains confidentiality at all times. Enhances communications by consistently displaying excellent customer service skills. Performs other related duties as assigned. Employees shall adhere to high standards of ethical conduct and will comply with and assist in complying with all applicable laws and regulations. This will include and not be limited to following the Solaris Health Code of Conduct and all Solaris Health and Affiliated Practice policies and procedures; maintaining the confidentiality of patients' protected health information in compliance with the Health Insurance Portability and Accountability Act (HIPAA); immediately reporting any suspected concerns and/or violations to a supervisor and/or the Compliance Department; and the timely completion the Annual Compliance Training CERTIFICATIONS, LICENSURES OR REGISTRY REQUIREMENTS N/A KNOWLEDGE | SKILLS | ABILITIES Excellent verbal and written communication skills. EDUCATION REQUIREMENTS High school diploma or equivalent required. Associate's Degree preferred. EXPERIENCE REQUIREMENTS Minimum of 2 years Administrative Assistant experience, preferably in Healthcare environment. REQUIRED TRAVEL N/A PHYSICAL DEMANDS Carrying Weight Frequency 1-25 lbs. Frequent from 34% to 66% 26-50 lbs. Occasionally from 2% to 33% Pushing/Pulling Frequency 1-25 lbs. Seldom, up to 2% 100 + lbs. Seldom, up to 2% Lifting - Height, Weight Frequency Floor to Chest, 1 -25 lbs. Occasional: from 2% to 33% Floor to Chest, 26-50 lbs. Seldom: up to 2% Floor to Waist, 1-25 lbs. Occasional: from 2% to 33% Floor to Waist, 26-50 lbs. Seldom: up to 2%

Responsibilities

The Administrative Assistant is responsible for facilitating the efficient operation of the assigned department through various clerical and administrative tasks. Key duties include answering phone calls, welcoming visitors, maintaining filing systems, and coordinating meetings and travel.