WHO WE ARE

Milwaukee School of Engineering (MSOE) is an academic institution intrinsically tied to the real world - a confluence of industry knowledge, work ethic and an enduring desire to know more. The university offers Bachelor’s and Master’s degrees in engineering, computer science, machine learning, user experience, construction management, actuarial science, business and nursing. With about 3,000 students, faculty and staff, MSOE is large enough for big opportunities and small enough for personal attention.

OUR MISSION

MSOE is the university of choice for those seeking an inclusive community of experiential learners driven to solve the complex challenges of today and tomorrow. We are united by our six values - collaboration, excellence, inclusion, innovation, integrity and stewardship - which represent the core of our campus culture. Under the leadership of Dr. John Walz, MSOE has embarked on an ambitious strategic plan, Extraordinary Together, that propels the institution forward. At MSOE, we are dedicated to promoting an academic environment marked by an unwavering respect for every individual.

SUMMARY

MSOE invites applications for a full-time Administrative Assistant to join our Human Resources team. The Administrative Assistant, reporting directly to the Director of Human Resources, assists and provides support to the Human Resources Department in a variety of activities related to the recruiting, onboarding, payroll, training, and administrative functions of the Human Resources Department. Also provides support related to all Human Resource practices, policies, procedures, and programs.

Essential Job Functions

• Provide frontline customer service for those that call or walk in.
• Monitor HR email box; including replying to inquiries, forwarding when appropriate, and employment verifications.
• Administration of the student employment program – maintain requests, web postings, entering student employees into the payroll and timekeeping system as well as track numbers of student employees.
• Maintain holidays and process closed weeks and ticketing for the timekeeping system.
• Enter new hire W-4, W-T4, direct deposit, etc. into ERP system.
• Data entry of insurance enrollments and changes.
• Prep exit discussion forms, schedule exit meetings, and send electronic exit surveys.
• Write In Memoriam emails and order flowers or tributes when appropriate.
• Prepare and distribute monthly HR email newsletter
• Maintain HR department employee records and files.
• File employment and HR documents.
• Maintain student employee titles and faculty and staff work locations.
• Perform annual I-9 audit.
• Complete day-to-day workers compensation duties and unemployment compensation requests.
• Complete OSHA 300 and OSHA 301 logs.
• Distribute and collect Conflict of Interest forms.
• Support HR staff as needed.

Other Duties and Responsibilities

• Work with HR Staff in the administration and coordination of in person employee trainings for new hires as well as ongoing training for current employees.
• Assist with drivers checks and background checks as needed.
• Assist with preparing onboarding binders and materials.
• Catering support as needed for HR events.
• Follow up on work from home requests at end of trial period.
• Assist with other tasks as assigned by the Director and Associate Director.

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

QUALIFICATIONS

An Associate’s degree is required, Bachelor’s degree preferred.

Skills and Abilities

• Ability to multi-task, work under pressure and meet deadlines.
• Ability to keep complex records and assemble and organize data.
• Ability to maintain effective working relationships and function as a team player.
• Excellent organizational skills and strong attention to detail.
• Strong customer service skills and focus with the ability to see issues through resolution.
• PC proficient with MS Office products including MS Excel for reporting and analysis.
• Ability to deal sensitively with confidential data and use sound judgment is a must.
• Must be highly motivated and self-directed.
• Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to effectively communicate in both written and oral form.
• Ability to use numbers to solve problems involving concrete variables in standardized situations.
• Ability to carry out written and oral instructions.
• Ability to solve problems and utilize critical thinking.

• Work with HR Staff in the administration and coordination of in person employee trainings for new hires as well as ongoing training for current employees.
• Assist with drivers checks and background checks as needed.
• Assist with preparing onboarding binders and materials.
• Catering support as needed for HR events.
• Follow up on work from home requests at end of trial period.
• Assist with other tasks as assigned by the Director and Associate Director