Administrative Assistant at Minivasive Pain & Orthopedics

Houston, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Aug, 26

Salary

0.0

Posted On

19 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Clerical Procedures, Word Processing, File Management, MS Outlook, MS Word, MS Excel, Verbal Communication, Written Communication, Organization, Attention To Detail, Scheduling, Minute Taking, Report Preparation, Customer Interaction, Office Management

Industry

Medical Practices

Description

Minivasive Pain and Orthopedics The Administrative Assistant is responsible for providing administrative support to ensure efficient operation of the office. Supporting managers and employees through a variety of tasks related to organization and communication. Additionally, handling confidential and time sensitive material. ESSENTIAL FUNCTIONS: • Welcomes new staff and ensure they are situated • Acts as first line of communication providing general support to visitors • Answers incoming calls and redirect calls when appropriate • Provides information, answers questions and request inquiries via email, telephone or in person • Receives, sorts, and distributes mail received • Produces and distributes correspondence memos, letters, faxes, and forms • Develops filing system to maintain administrative duties such as filing, copying, binding, scanning etc. • Maintains computer and manual filing systems • Orders and maintains office supplies • Organizes department manuals and ensures all team members have the most updated copy • Schedules meetings and appointments for the department • Takes accurate minutes of meetings • Assists in the preparation of reports and distribution • Maintains employees’ anniversary dates and birthday celebrations • Manages contact lists and accurate records of customer interactions • Performs other related duties as assigned KNOWLEDGE, SKILLS, AND ABILITIES: • Knowledge of administrative and clerical procedures, systems such as word processing, managing files and records • Strong attention to detail: being careful about detail and thorough in completing work tasks • Ability to adapt with flexibility: being open to change (positive or negative) and to considerable variety in the workplace. • Ability to maintain effective and organized systems to ensure timely and accurate task completion • Strong computer knowledge including proficiency with MS Outlook, Word, and Excel • Excellent verbal and written communication skills • Ability to work independently and closely with diverse roles/team members Administrative Assistant Premier Medical Resources reserves the rights to change or modify the employee job description whether orally or in writing, at any time during the employment relationship. Additionally, Premier Medical Resources, through its supervisors, may require an employee to perform duties outside their normal description within the sole discretion of the supervisor. Employee must comply with all applicable Premier Medical Resources policies and procedures. EDUCATION AND EXPERIENCE: • High School diploma or GED • Two (2) years of experience in an administrative role • Valid Texas Driver’s License

Responsibilities

The Administrative Assistant provides comprehensive support to ensure efficient office operations, including managing communications and handling confidential materials. Key duties include welcoming visitors, managing schedules, maintaining filing systems, and coordinating office supplies.