Administrative Assistant at Minneapolis College of Art and Design (MCAD)

Minneapolis, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jul, 26

Salary

24.0

Posted On

04 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Travel Arrangements, Office Operations, Communication, Meeting Coordination, Data Management, Confidentiality, Problem-solving, Technical Aptitude, Organizational Skills, Interpersonal Skills, Attention To Detail, Time Management, Customer Service

Industry

Description

Description SUMMARY: MCAD is seeking an Administrative Assistant. This position is responsible for providing detailed administrative support for the President’s Office staff. The Administrative Assistant must be sensitive to college needs, employee and student goodwill, and overall brand equity of MCAD as an employer and educational institution. DETAILS: This is a part time, non-exempt position expected to work 20 hours a week. This position reports to the Chief of Staff and is paid $21-24 hourly. TO APPLY: Please submit a resume and cover letter to https://recruiting.paylocity.com/recruiting/jobs/All/b0ccf9fc-c11e-4ce1-bb54-075eb5c74c59/Minneapolis-College-of-Art-and-Design. Priority will be given to those who respond by April 17. PRIMARY RESPONSIBILITIES: Coordinate the complex and dynamic calendars of the President’s Office. Assist with travel arrangements. Manage general office operations for the President’s Office. Liaise with internal departments and external stakeholders to facilitate smooth communication and operational efficiency. Track and manage incoming correspondence, ensuring timely response and follow-up. Coordinate, attend, and take notes for meetings, and assist in preparing agendas and related materials. Maintain and update required documents, contact databases, distribution lists, and communication logs. Partner with the Chief of Staff to support the operations of the Board of Trustees. Support the planning and logistics of campus-wide events and special initiatives led by the President’s Office. Maintain confidentiality and exercise discretion in handling sensitive information and materials. Perform other duties as assigned. Represent MCAD’s vision, mission, and values. Create and embrace a community of equal opportunities and inclusivity. Requirements EDUCATION & EXPERIENCE High school diploma or equivalent, required. Post-secondary education/experience, preferred. Office/administrative support or customer service experience, required. Experience with C-suite executives, preferred. Professional experience requiring and adhering to high levels of confidentiality, diplomacy, discretion, and composure, required. Track record for effective time management for self and others, required. Experience managing multiple complex and competing priorities with positive outcomes, required.. Excellent organizational and interpersonal skills, required. Demonstrated high level of accuracy and attention to detail, required. Strong problem-solving skills and technical aptitude, required. Experience with diverse populations, strongly preferred. ENVIRONMENT: This position operates in a professional office environment. This position requires the ability and willingness to closely partner with team members and colleagues in other departments. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Upon request, reasonable accommodation will be provided to successfully perform the essential functions of this job. BENEFITS: MCAD’s community of staff and faculty enjoy a dynamic, creative, and inclusive work environment. We offer accrued Earned Sick and Safe Time (ESST) and elective 403(b) retirement plan options. MCAD promotes work-life balance with a 35 hour work week. BACKGROUND: Founded in 1886, Minneapolis College of Art and Design is located in the rich creative community of the Twin Cities. Recognized nationally and internationally for its innovative approaches to art and design education, MCAD is home to approximately 800 students from 45 states and 15 countries. The college offers bachelor’s degrees in fourteen disciplines including arts entrepreneurship, design, fine arts, and media arts; one MFA; three online master’s degrees; and continuing education classes for all ages. Through the core curriculum, students focus on their careers and craft by learning technical and professional skills while developing their creative leadership capabilities. MCAD is especially interested in candidates who have experience with diverse populations who can contribute to the diversity and excellence of the MCAD community.

Responsibilities

The Administrative Assistant provides comprehensive support to the President’s Office, including calendar management, travel arrangements, and general office operations. They also act as a liaison between departments and the Board of Trustees while ensuring efficient communication and event logistics.