WHO WE ARE

MLT Aikins is a full-service law firm of more than 350 lawyers and nearly 500 additional team members across the four western provinces. Named one of Canada’s best law firms by the Globe and Mail, MLT Aikins is the only law firm to have offices in Winnipeg, Regina, Saskatoon, Calgary, Edmonton and Vancouver. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients.

JOB SUMMARY

MLT Aikins Edmonton is in search of an administrative assistant to join our Office Services department. This is a full-time position responsible for providing administrative and clerical support in the Edmonton office.
Our ideal candidate is self-motivated, enthusiastic and proactive in approach and highly organized, has superior computer and time management skills and excellent interpersonal and communication skills and is able to work both independently and as part of a team. The successful candidate must be able to follow detailed, complex instructions, often with minimal supervision, multi-task and thrive in a fast-paced legal professional team. Prior experience in a professional or legal environment is considered an asset.

QUALIFICATIONS INCLUDE:

• Graduate of a recognized administrative assistant program (equivalencies will be considered)
• Minimum two years of experience as an administrative assistant, office services, hospitality or business centre role
• Strong computer skills including experience with Adobe Acrobat and Microsoft Word, Excel, PowerPoint and Outlook
• Physical mobility for requirements of mail and document production and the ability to lift up to a 20-pound file box

• Accurately scanning closed files and confirming they are saved to the document management system appropriately
• Performing inter-office mail rounds
• Preparing outgoing mail with postage and creating courier weigh bills for outgoing packages daily
• Ordering and restocking office supplies/tabs on each floor within the office as required
• Covering reception daily for breaks and lunch hour
• Providing full-time coverage as required at reception during any sick leave, vacation leave and earned days off (EDOs) including adjusting work hours and/or overtime
• Backing up office services team for any sick leave, vacation and EDOs including adjusting work hours and/or overtime
• Helping co-ordinate onsite firm workshops and seminars as needed
• Overseeing, in conjunction with the office services team, the general cleanliness of the office and lounge kitchen, which includes regularly scheduled cleaning