Administrative Assistant - Moffett House at Gateway Rehabilitation Center Corp HQ

Beaver Falls, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

0.0

Posted On

12 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Program Support, Record Keeping, Scheduling, Communication, Office Procedures, Computer Literacy, Word Processing, Spreadsheet Management, Inventory Management, Medication Reconciliation, Patient Transportation, Staff Training Coordination

Industry

Hospitals and Health Care

Description

Description Gateway Rehab Center (GRC) has an opening for an Administrative Assistant who provides administrative and program support to residential programming. This position reports to a Clinical Manager. Responsibilities Provides administrative support to the clinical manager and therapy staff. Assists the Clinical Managers in coordinating staff training and keeps timely training records for all staff on campus. Assists Clinical Manager in coordinating programs admissions, LOAs, hospital transfers and discharges in Aura. Schedules necessary appointments and transportation for patients as requested by clinical team. Provides communication with medical team relating to but not limited to: Prescriptions from outside provider. Medical complaints and tasking in Aura. Prescription refill requests. Medication reconciliation: notifies medical team regarding admissions and discharges and obtaining prescriptions. Communicate with pharmacy and medical team to assure continuity of medical care. Ordering of medical supplies. Creates intake packets for new patients and assures these are up to date, complete and available for new admissions. Ordering and maintaining inventory of office supplies for the staff and orders when needed with approval from management. Ordering inventory, maintaining stock, facilitating transactions and communicating with Gift Shop Manager (if applicable). Provide monitoring of medication self-administration as needed. Support mealtime as needed. Provide patient transportation as needed. Knowledge, Skills, and Abilities General office procedure knowledge and experience. Computer literate with working knowledge of WORD and Excel. Strong organization and communication skills. Understanding of addiction and recovery is helpful. Requirements High school diploma or equivalent required. Preferred Requirements Post high school or business/secretarial school. Additional Requirements Pass PA Criminal Background Check Obtain Child Abuse and FBI Fingerprinting Clearances Pass drug screen 2-Step TB Test Obtain CPR/First Aid Certification Work Condition Substance use disorder treatment center. Favorable working conditions. Minimal physical demand.

Responsibilities

This role provides essential administrative and program support to residential programming, reporting directly to a Clinical Manager. Key duties involve assisting clinical staff with documentation, coordinating training, managing admissions/discharges in the Aura system, and handling medical communication and supply ordering.