Administrative Assistant at Montefiore

Sydney, Western Australia, Australia -

Full Time

Start Date

Immediate

Expiry Date

03 Jan, 27

Salary

75000.0

Posted On

05 Oct, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Industry

Financial Services & Insurance

Description

Full job description

Montefiore has a fantastic opportunity for an Administration Assistant to join their close-knit team in Hunters Hill campus.

In this rewarding and full-time position, you’ll play an integral role in ensuring smooth day-to-day operations and delivering the exceptional service we’re known for.

The Role:

Your primary role will be to assist and support the Executive Care Manager and Deputy Care Manager through secretarial, administration and clerical duties.

Key duties will include, but are not limited to:

Rostering
Recording and typing of meeting minutes and agendas
General office functions including mailing, photocopying, archiving, faxing and stationery orders
Preparing memos, letters and other correspondence
Process incoming accounts (including invoices)
Maintain client feedback box
Assist with general inquiries from Consumers
Communicate with Allied Health staff regarding appointments with Consumers
Issue employment packs to new employees
Maintain record of staff mandatory training, police checks and work rights
Ensure changes to Consumer details are updated across all nursing files
Ensure delivery of Consumer’s mail and newspapers
Liaise with housekeeping to ensure Consumer suites are ready for new admissions

Along with the essential criteria below, to succeed in this role, you will be friendly, helpful and be able to demonstrate a high level of customer service to both our internal and external stakeholders. You will have strong organisational skills and will be comfortable with using time and attendance software to assist with rostering staff.

Essential Criteria:

Excellent verbal and written communication skills
Ability to work well independently and in a team setting
Strong attention to detail and the ability to work well under pressure
Effective time management and organisational skills
High level of computer literacy and ability to multi-task
Professional and courteous manner and good understanding of privacy principles

About Us:

Montefiore is an award-winning, Sydney-based aged care provider, with a proud 135-year history as a non-profit organisation founded on Jewish values. We support older members of the community to live with choice, dignity and wellbeing through trusted residential care, flexible home care and luxury retirement living.

All offers of employment are dependent upon successful completion of the organisation’s pre-employment check process. This includes (but is not limited to) the requirement to be willing to obtain a Criminal Police Check.

Responsibilities