Administrative Assistant at Mooring Disaster Restoration and Commercial Construction

Benbrook, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jun, 26

Salary

70000.0

Posted On

08 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Meeting Preparation, Confidentiality, Board Meeting Coordination, Stakeholder Liaison, Expense Reporting, Invoice Processing, Budget Tracking, Communication Screening, Problem Solving, Organization, Prioritization, Servant Leadership, Proactivity, Accountability

Industry

Facilities Services

Description

Benefits: 401(k) Company parties Competitive salary Dental insurance Employee discounts Health insurance Opportunity for advancement Paid time off Training & development Vision insurance Wellness resources Administrative Assistant Trusted. Precise. Mission focused. Position Summary The Administrative Assistant to the President is a trusted partner in a fast-paced, private equity-backed $100M+ organization, managing complex priorities, safeguarding confidential information, and serving as a critical liaison between executive leadership, board members, and key stakeholders. About Mooring Mooring is a third-generation, family-owned Commercial Construction and Disaster Restoration company that serves major industries across the U.S. With a reputation built on trust, urgency, and excellence, we respond to emergencies, rebuild what’s been lost, and deliver top-tier construction services—always with care for the people and businesses we serve. Our Core Values We lead with Family, Integrity, Humility, Boldness, and Excellence—and we expect our leaders to embody those values in every decision. Our mission is To Honor God Through Restoring Lives and Building Futures. At Mooring, your work is not just a job—it’s a calling to serve, lead, and make a lasting impact. Is This You? You’re a servant leader who thrives in fast-paced environments and knows how to translate executive priorities into seamless operations. You’re equally comfortable anticipating needs, managing complex schedules, and stepping in to solve problems before they escalate. Proactive, highly organized, and purpose-driven, you bring a strong sense of accountability and a genuine commitment to helping leaders and teams succeed. Key Responsibilities Manage the President's calendar, including scheduling meetings, coordinating travel arrangements, and prioritizing appointments across multiple time zones and stakeholder groups Prepare meeting agendas, materials, and presentations for executive meetings, board meetings, and private equity investor updates Handle confidential correspondence, communications, and documentation with the highest level of discretion and professionalism Coordinate and prepare materials for quarterly board meetings, investor calls, and strategic planning sessions Serve as primary point of contact between the President's office and internal departments, external partners, vendors, and private equity stakeholders Manage expense reports, invoice processing, and budget tracking for the executive office Screen and prioritize incoming communications (emails, calls, mail) and respond appropriately or route to relevant parties Coordinate executive team meetings and ensure follow-up on action items and deliverables Qualifications Bachelor’s degree in Business Administration, Management, or a related field, or an equivalent combination of education and senior-level executive support experience 3–5 years of experience supporting C-suite executives in a fast-paced, high-accountability environment Experience within the construction, restoration, or professional services industry preferred Strong understanding of business operations, financial workflows, and executive-level reporting Exceptional problem-solving, organizational, and prioritization skills with the ability to manage confidential matters and lead through influence Valid driver’s license and clean driving record

Responsibilities

The Administrative Assistant will manage the President's complex calendar, coordinate travel, and prepare materials for executive and board meetings, acting as a critical liaison for key stakeholders. This role also involves handling confidential correspondence, managing expense reports, and screening communications for the President's office.