2. DOCUMENTATION & KNOWLEDGE MANAGEMENT

Creates, proof-reads, formats and distributes various business correspondence, formal documentation and spreadsheets; sets-up and maintains systems for department documentation and catalogues all department specific reporting and knowledge; may be required to update web-sites and other virtual portals; performs data search in open or exclusive sources and organizes/catalogues data for easier access and use; prepare PowerPoint presentations and marketing materials, as required; maintains extensive mailing and distribution lists to support functional communication; initiates document archiving and retrieval, as required.

SKILLS, KNOWLEDGE, EXPERIENCE AND EDUCATION

• Excellent command of the English language with particular attention to grammar and spelling
• Intermediate to advanced practical knowledge of MS Office Applications
• Solid knowledge of Adobe Acrobat

PURPOSE

The Administrative Assistant is accountable to the Retail Manager at St. Laurent Shopping Centre in Ottawa for ensuring that all daily administrative and other function-specific support activities are carried out in a time and consistent manner to enable the function or department to achieve its respective business goals and objectives.

1. GENERAL CLERICAL DUTIES AND ADMINISTRATION

Performs general administrative duties for the department including photocopying, fax transmittal, distribution of incoming and outgoing mail and courier packages, maintaining required stationery levels for the department; handles inquiries from and coordinates work with other functions and parties within or outside of the organization.