QUALIFICATIONS:

• High school diploma or equivalent; some college preferred.
• Proven experience as an administrative assistant or an executive assistant
• Strong organizational and time-management skills, with the ability to handle multiple tasks and prioritize effectively.
• Critical thinking skills and the ability to research and problem solve independently when not all information is available.
• Excellent written and verbal communication skills, with the ability to interact professionally with employees at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar software.
• Experience in budgeting and vendor management.
• Experience with social media campaign creation and execution is a plus
• General human resource knowledge is preferred
• Proactive and adaptable, with the ability to work both independently and collaboratively.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail and a high level of accuracy.
• Positive attitude, team player, and ability to work independently with minimal supervision.
• High level of professionalism, especially in interacting with clients, senior executives and employees.

• Coordinate and manage travel logistics, including booking flights, accommodations, and transportation
• Organize and facilitate office supplies management, ensuring timely procurement of necessary materials
• Coordinate with external vendors and suppliers to ensure timely and accurate delivery of services and products
• Complete, submit and maintain detailed records of all company certifications. Ensure certifications are up to date and manage any required documentation for renewals.
• Manage budgets, track and submit expenses, and ensure that assigned projects are executed within the designated budget.
• Prepare agendas, take minutes during meetings, and follow up on action items to ensure deadlines are met.
• Organize, file, and maintain company files and records, ensuring easy access to important information.
• Manage company equipment inventory.
• Handle incoming communications, including emails, calls, and correspondence, and respond or redirect as needed.
• Plan, organize, and execute employee events such as office team-building activities and holiday celebrations
• Manage sensitive information with discretion and professionalism, maintaining confidentiality at all times.
• Perform other ad-hoc administrative duties as required to support various teams and departments within the firm such as Operations, HR, Marketing, etc.