Administrative Assistant MS1 at Aesop Intermediate LLC

Walls, Mississippi, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Mar, 26

Salary

0.0

Posted On

24 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Cash Handling, Customer Service, Communication Skills, Microsoft Office, Attention to Detail, Organization Skills, Team Collaboration, Problem Solving

Industry

Motor Vehicle Parts Manufacturing

Description

Description Location: Tri State Auto Parts 10820 Church Rd., Walls, MS 38680 Monday through Friday 8am - 5pm Position Overview In this role, you will coordinate the sales and operational function for in-person customer sales transactions at the yard, including managing driver operations and payments, payment receipts, and organizing customer transactions and general site operations. As a member of the operations team, you will provide direct support to the Site Manager and provide excellent service to customers. You may also work closely with the Regional Sales Manager, Regional Operations Manager, and Regional Accounts Receivable Lead on the coordination of yard activities. Key Responsibilities and Essential Functions Post COD Payments Process COD cash, check and credit card payments from drivers Scan and upload driver manifests into teams Monitor manifest until all invoices have been paid or credited (to ensure every stop/part on the driver’s manifest is accounted for: either delivered, returned, or re-scheduled) Monitor and report open CODs to dispatcher/sales in conjunction with region’s Admin Assts 2. Cash Management Count down all daily cash tills Prepare new cash tills for the next day Make change orders to replenish cash tills as needed 3. Prepare Bank Deposit Prepare daily cash deposit Scan check deposits into bank account 4. Complete End of Day Checkout Spreadsheet Enter daily totals for payments posted by the sales team for that day Reconcile cash, check and credit card transactions Investigate and resolve unbalanced payments 5. Site-Specific Duties Check-in delivery drivers Run the check refund report and review refunds that were issued the previous day Work on the Open COD report Scan titles and upload to their file in the inventory system online Shred crushed titles and receive in titles from the auction Process customer and vendor mail, forwarding to appropriate locations Order office supplies 6. Perform Other Duties as Assigned Help cover duties for Admin Assistants when they are out Maintain and update customer sales tax forms in Pinnacle Obtain and maintain customer W9’s that may come in from routes File fuel receipts Requirements Qualifications & Requirements High School diploma or a minimum of 2-3 years of experience with cash handling and Sales / Customer Service. Associate degree (A.A.) or equivalent from a two-year college or technical school a plus. An equivalent combination of education and experience may be considered. Experience with cash collections. Strong written and verbal communication skills are required, with a commitment to act with an elevated level of professionalism during all transactions, both internally and externally. Ability to read, write, and comprehend instructions, short correspondence, and memos. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Proficiency in Microsoft Office, primarily Excel and Word, with the aptitude to learn new systems and software. Working knowledge of on-site database sales software (Pinnacle preferred). Must be able to work effectively alone or with others in a matrix team environment. Must be able to work collaboratively across functions outside of Sales. Must be a self-starter with the demonstrated ability to meet timelines and schedules related to essential functions described above. Must demonstrate good attention to detail and strong organization skills with the ability to prioritize and manage multiple tasks. Physical Demands & Work Environment The physical demands described herein are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Must be able to remain in a stationary position for extended periods. Occasionally move about inside the office. Ability to use both hands regularly with enough dexterity. Occasionally lift, move, and carry objects and materials. Expected Work Hours – Monday through Friday, 9 a.m. - 6 p.m.; time may vary by location. Ability to work occasional overtime as needed as determined by employee’s supervisor. Benefits: • 401(k) matching • Dental insurance • Vision insurance • Health insurance • Life insurance • Paid time off • Holiday pay • Health savings plans

Responsibilities

The Administrative Assistant will coordinate sales and operational functions for customer transactions, manage driver operations, and ensure accurate payment processing. They will also support the Site Manager and collaborate with other regional managers on yard activities.