Administrative Assistant at Nakoma Golf Club Inc

Madison, Wisconsin, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Sep, 26

Salary

20.0

Posted On

03 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Front Desk Management, Phone Etiquette, Billing Support, Invoice Processing, Microsoft Office, Microsoft Excel, Canva, Time Management, Organization, Customer Service, Administrative Support, Digital Content Creation

Industry

Golf Courses and Country Clubs

Description

Nakoma Golf Club is seeking an organized, energetic, and service-oriented Administrative Assistant to join our team. Working closely with our Administrative Assistant, Clubhouse Manager, and General Manager, this individual will help support daily club operations while serving as a welcoming and professional presence at the club's front desk during evening dining hours. Position Details • Part-time, approximately 25 hours per week • Primarily afternoon and evening hours, Thursday - Monday during the season; Thursday - Saturday in the offseason • Reduced, but continued employment year-round Primary Responsibilities • Serve as the primary front desk representative during evening hours • Answer phones and direct calls professionally • Welcome members and guests and assist with inquiries • Provide tours of the club to prospective members and event clients • Assist with member payments, billing support, and account inquiries • Process invoices and maintain vendor filing systems • Track and organize company credit card purchases and receipts • Support club communications and administrative projects • Create and update newsletters, event flyers, signage, and other print and digital materials • Assist with special events, member programs, and departmental projects • Maintain organized records and administrative systems Qualifications • Accounting and/or Administrative Assistant experience preferred • Professional, outgoing, and positive attitude • Comfortable interacting with members, guests, and prospective members • Excellent organizational and time management abilities • Ability to prioritize tasks and adapt in a fast-paced environment • Strong computer proficiency, including Microsoft Office applications • Experience with Microsoft Excel required • Familiarity with Canva and office printing systems preferred • Ability to learn new software and systems quickly • Dependable team player with attention to detail What We're Looking For We are seeking someone who is eager to learn, takes initiative, and enjoys working with people. Previous private club experience is not required. We value attitude, professionalism, communication skills, and a willingness to grow more than prior industry experience. If you are looking for an opportunity to build professional skills while working in a welcoming, member-focused environment, we encourage you to apply.

Responsibilities

The Administrative Assistant serves as the primary front desk representative during evening hours, welcoming guests and handling inquiries. They also provide administrative support including billing, invoice processing, and the creation of club communications.