Administrative Assistant - National Lady at Rentokil Initial Group

Dubai, Dubai, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

19 Jan, 26

Salary

0.0

Posted On

21 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Customer Service, MS Office, PDF Tools, Organization, Multitasking, Document Control, Logistics Coordination, Certificate Issuance, Marketing Coordination, Inventory Management, Travel Coordination, Government Documentation, Facility Maintenance, Team Coordination, Proactive Approach

Industry

Environmental Services

Description

About the Role We are seeking a proactive and detail-oriented Admin Officer / Front Desk & Operations Coordinator to join our team in Dubai. This role acts as the first point of contact at our front desk while supporting administration, document control, logistics coordination, certificate issuance, marketing materials, and UAE government document monitoring. If you are highly organized, good at multitasking, and enjoy coordinating between teams, this role is for you! Key Responsibilities Front Desk & Communication Manage incoming calls Assist candidates during recruitment days/interviews Coordinate facility maintenance requests Administration & Documentation Prepare official company letters Track and renew Trade Licenses, Establishment Cards & Permits Office Supplies & Coordination Arrange tissue, stationery, and pantry supplies Coordinate marketing materials and printing with suppliers Maintain proper inventory display for marketing shelves Logistics & Shipping Manage local & international shipment bookings Marketing & Review Support Assist in Google reviews listing and response preparation Coordinate printing of brochures, newsletters, and collateral Vehicle & Driver Coordination Update Trackers Ensure new drivers sign fleet policy Monitor driver license validity and vehicle registration status Certificates & Recognition Materials Prepare employee monthly award certificates Process Pest Management, SSC, and QPA certificates Travel & Accommodation Arrange hotel bookings Coordinate travel tickets Government Portals & Attestations Process Fujairah Municipality attestations Merge required documents for contract approvals Submit using assigned government portals Municipality & Doc Handling Maintain Ajman Municipality credentials and secure filing Handle essential document files for PRO and sales support Qualifications & Skills Bachelor’s degree or relevant administrative experience Minimum 2 years in administration/front desk coordination Strong communication & customer service skills Good command of MS Office and PDF tools Experience with UAE documentation & logistics (advantage) Highly organized and proactive with a sense of ownership

Responsibilities

The Administrative Assistant will manage front desk operations, including incoming calls and candidate assistance, while also supporting various administrative tasks such as document control and logistics coordination. This role requires effective communication and organization to ensure smooth operations within the team.