Administrative Assistant at NBCUniversal

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Mar, 26

Salary

60000.0

Posted On

03 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Word, Excel, PowerPoint, Adobe, Dropbox, Outlook, Organizational Skills, Communication Skills, Attention To Detail, Interpersonal Skills, Document Organization, Administrative Support, Travel Coordination, Expense Management, Confidentiality, Flexibility

Industry

Entertainment Providers

Description

Company Description NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025. Job Description The Administrative Assistant will play a key role in supporting a dynamic group of attorneys within the overall Universal Television Entertainment Legal Affairs team. This role provides administrative support to a fast-paced legal team, requiring exceptional organizational skills, attention to detail, and clear communication. Universal Television Entertainment is responsible for world-class television entertainment. The division programs and markets content across leading entertainment brands Bravo, NBC and Peacock, and produces over 3,000 hours of television annually through Universal Studio Group, the studio business comprised of Universal Television, UCP, Universal International Studios and Universal Television Alternative Studio. Together, these teams align NBCUniversal’s content and production expertise to inspire global audiences with television that entertains and shapes culture. Responsibilities: Maintain strict confidentiality and professionalism along with a positive attitude Proactively anticipate attorneys’ needs Regularly schedule calls and meetings involving multiple stakeholders Maintain and update attorney’s schedules and calendars Demonstrate adaptability and flexibility in routinely rescheduling calls and meetings Accurately process and track legal work, including uploading documents into various databases and management systems and updating status and tracking reports Assist with internal communications with staff and the broader Legal organization Arrange travel and accommodations, including comprehensive and detailed itineraries Process travel expenses and reimbursements and keep accurate and timely expense account records; prepare and process expense reports and reconciliations in accordance with Company policy guidelines Arrange complex logistics for multiple-attendee and multiple-location meetings (including Telepresence and slide presentation set-ups) Answer phones professionally, take messages as required, and promptly pick up and deliver voicemails to attorneys Manage and update listservs and distribution lists Process outside counsel and other legal-related invoices Handle general office and administrative tasks, including the ordering of miscellaneous supplies Manage administrative aspects of special projects as designated Regularly interact with internal business and creative clients and legal department contacts (including executives), as well as outside counter-parties (e.g., talent attorneys and agents, production company counsel) Provide backup for other assistants on the team Qualifications Basic Requirements: Demonstrated high-level proficiency in Microsoft Word, Excel, PowerPoint, Adobe, Dropbox, and Outlook College degree or High School/GED and comparable work experience Desired Characteristics: Demonstrated interest in media industry or legal field Ability to maintain a positive attitude and demonstrate ability to be flexible in a rapidly changing business environment Superior organizational and administrative skills, with the ability to multitask and prioritize work for multiple attorneys simultaneously Exceptional interpersonal and communication skills, including a professional phone manner and in-person presence; experience as a team player; ability to develop and maintain good working relationships with numerous executive assistants and other individuals across the company Excellent attention to detail and willingness to take initiative Solid document organization skills including the ability to quickly and accurately file and keep records Advanced computer skills and demonstrated ability to quickly learn and adapt to new programs and technologies Previous administrative support experience preferred Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week. Beginning January 5, 2026, hybrid employees will be required to work from the office a minimum of four days per week. This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $47,500 - $60,000. Additional Information As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].

Responsibilities

The Administrative Assistant will support a dynamic group of attorneys within the Universal Television Entertainment Legal Affairs team. Responsibilities include maintaining schedules, processing legal work, and managing communications.