Administrative Assistant at NBCUniversal

Universal City, California, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Feb, 26

Salary

60000.0

Posted On

25 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Communication Skills, Interpersonal Skills, Attention To Detail, Multi-tasking, Discretion, Creative Industry Knowledge

Industry

Entertainment Providers

Description

Company Description NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025. Job Description The Administrative Assistant will work under the direction and guidance of the Executive Assistant and the VP, Business Strategy to provide administrative and personal support to the Chairman, NBCU Entertainment & Studios. Essential Responsibilities: Daily administrative duties including, but not limited to, managing appointments & reservations, maintaining rolodex, booking conference rooms, facilitating IT support, generating parking passes, managing arrivals, cataloging and distributing incoming and outgoing mail, coordinating meals, setting reminders, and ordering & restocking office materials Ensure calendar is up-to-date with latest event & meeting details Assist with travel itinerary and confirm any logistics (hotels, flights, meal reservations, etc.) Prepare meeting materials including credit/client list, bio, & recent headlines Manage all aspects of office gifting including researching, planning, and executing thoughtful gifts for high-profile clients as well as sending greeting cards Cover desk & phones of Executive Assistant when needed Run (often time-sensitive) errands on and off the lot Maintaining Airtable board to track tasks and events Interact with across all divisions of NBCU, including production, marketing/publicity, distribution, business affairs, communications, and HR Qualifications Basic Requirements: Bachelor’s degree or higher Minimum 1 year of demonstrated successful organizational skills and the ability to prioritize in an Assistant role covering a desk Minimum 1 year experience and demonstrated ability in Outlook, Microsoft Word, Excel, PowerPoint Ability to establish and maintain good working relationships with individuals within NBCUniversal and in the business community Demonstrated ability to handle sensitive and confidential information with discretion and integrity Candidates must have a valid driver’s license and reliable form of transportation Desired Characteristics: High degree of professionalism and the ability to interface well with Senior Level management and discretion in handling confidential information Extreme attention to detail and organizational skills Ability to multi-task and prioritize in a fast-paced environment and be flexible with changing schedules Strong sense of urgency Ability to take direction from multiple people Impeccable communication skills & sound judgement to escalate information to appropriate parties Strong interpersonal skills that will support the ability to successfully work in a multi-assistant office Understanding & interest in creative industry Additional: Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite. Limited nights and weekends are required as well. This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $56,000 – 60,000. Additional Information As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].

Responsibilities

The Administrative Assistant will provide administrative and personal support to the Chairman of NBCU Entertainment & Studios. Responsibilities include managing appointments, preparing meeting materials, and coordinating travel logistics.